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P/T ACCOUNTS PAYABLE ASSISTANT

P/T ACCOUNTS PAYABLE ASSISTANT is responsible for assisting in processing accounts payable and other duties as assigned.

Job Requirements (including but not limited to the following):

Accounts Payable

• Open invoice and statement mail, print invoices and statements received via email
• Obtain approval on all invoices from each department. VP of Operations must approve invoices
• Match invoices to PO or packing slip if applicable
• Provide completed partial exemption certificates to vendors for qualifying purchases
• Verify expense reports and receipts from employees
• Code and separate charges for invoices as needed, i.e. Fed Ex
• Enter invoices into AP system; QuickBooks
• Research all vendor statements and vendor inquiries
• Complete credit applications for new account setup with vendors
• Enter new vendors into AP Systems
• Maintain correct vendor 1099 status• Print checks weekly and match check stubs to invoices
• Obtain Amex statement, collect receipts
• Send positive pay to other office each week when check processing is completed. Mail checks
• Maintain AP system, i.e. researching outstanding checks
• Make folders and file all provided invoices back up weekly

Accounts Receivable –Retail

• Print out retail emailed by Supply Chain & Logistics Manager and match to retail sent from another office once orders have been processed
• Run AR aging each week from Accounting System for all locations, to verify all the invoice copies
• Obtain approval on all retail invoices sent from other office and note the expense month
• Some orders need to be processed as an AP invoice; and payment checks to other office
• Retail invoices give to SR Accounts Payable Clerk then should be filed

Miscellaneous

• Shredding of confidential paperwork as needed
• Answer phone calls and emails
• Go to the bank to get change or make deposits when needed
• Other job duties assigned by Controller.

Skills and Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and/or Experience: High school diploma or general education degree (GED); minimum three years of relevant experience and/or training; or equivalent combination of education and experience.
• Knowledge / Technical Skills: Duties require professional verbal and written communication skills; Understanding of principles and practices of the organization, planning, records management and general administration.
• Dependability, adaptability and confidentiality are necessary attributes.
• Proficient in using Microsoft’s Office Suite including Word and Excel with the ability to type 50 wpm.
• Basic reading, writing and arithmetic skills required.
• Skilled in operating standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers, scanners and facsimile machines.
• Customer Service Skills: Politeness, confidence, tact, patience and diplomacy while dealing with complex and confidential situations. Should have impressive telephone etiquette.
• Excellent communication skills and the ability to deal effectively across all levels of the business organization are necessary.
• Must have problem solving skills. The ability to maintain a professional and courteous relationship with all.
• Meet deadlines and possess excellent, project management and decision-
  making skills.

This is a part time temp to hire position located in the Conejo Valley area. The pay range is $21 to $24 hourly. The schedule is Mon – Thurs 8:30-4:00 or 9:00-4:30 – 7 hours per day, 1/2 lunch or Mon- Thurs 9:00 – 3:00 6 hours per day, no lunch.

Job Ref. # 44??
Location: Camarillo, CA