Quality Control Admin

Quality Control Admin

Job Category: Administration

Compensation range (Southern California Only): $17 - $30 per hour

Any Employment Offers are Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility
• Substance Abuse Screening
• Physical Exam (if applicable)
• Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description:

Quality Control Admin provides essential support to the Onsite QC Manager by managing inspection activities through daily use of inspection software, coordinating with trade partners, and handling the timely submission and review of inspection requests and reports. The role involves archiving and distributing inspection and test documentation, tracking action items, and ensuring QC documentation complies with regulatory requirements, including LAWA and LADBS. Additionally, the Quality Control Admin assists in managing the Quality Action Log, schedules and manages weekly QC and six-step meetings, prepares agendas and minutes, and attends meetings as directed. The position also supports the QC team by compiling daily reports and performing various tasks to help maintain efficient and compliant project operations.

Position Qualifications:

• High Diploma or GED.
• Construction administrative experience with strong communication skills.
• Driver's License.
• Computer software skills including Microsoft Office Suite, specifically Outlook, Excel, Word.
• Critical thinker with ability to multitask.
• Ability to read and understand third party inspector reports.
• Excellent time management and ability to prioritize.

Essential Duties:

• Utilize onsite inspection software daily to manage inspection activities, including receiving, reviewing, and submitting inspection requests in a timely manner; coordinate with Hensel Phelps and our trade partners for the submission and scheduling of inspections, and archive inspection requests while distributing results to both trade partners and the Hensel Phelps team.
• Receive, review, electronically archive, and distribute daily inspection reports from third-party inspectors, LAWA, LADBS, and any other authority having jurisdiction applicable to the project to ensure all team members are informed of relevant issues.
• Receive, review, electronically archive, and distribute test results.
• Archive and track buyout, pre-mobilization meeting, and preparatory meeting agendas, meeting minutes, and action items using our Quality Process Log.
• Archive and track action items from material, initial, follow-up, and final inspection documentation.
• Coordinate with the LAWA administrator and other onsite administrators to ensure QC documentation remains aligned with LAWA requirements and to support the overall process.
• Actively participate in managing the Quality Action Log, assisting with tracking LAWA and LADBS correction notices, special inspector issues, and other LAWA-related concerns.
• Manage designer reports by receiving and distributing design team reports, documenting action items and concerns in the Quality Action Log and communicating issues to the QC staff.
• Assist with collecting and compiling Hensel Phelps QC daily reports for the QC manager's review and approval. Transmit/Distribute daily reports to LAWA.
• Schedule and manage QC meetings, including weekly QC meetings and six-step meetings, to ensure project compliance. Assist with creating meeting agendas, taking minutes, and distributing agendas and minutes promptly. Attend meetings as directed by the QC Manager.
• Provide support to the QC team with various tasks as needed to help maintain smooth project operations.

Physical Work Classification & Demands:

Moderate Work. Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or 10 pounds of force constantly to move objects.

The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

The person in this position regularly sits in a stationary position in front of a computer screen.

Constantly reads written communications and views mail submissions. Will also need to read blueprints and take/verify field measurements.

Climbing Ascending or descending ladders, stairs, scaffolding and ramps at various heights.

Balancing Ability to maintain body equilibrium to prevent falling and to walk, stand or crouch.

Stooping Bending the body downward and forward by the spine at the waist.

Visual acuity and ability to operate a vehicle as certified and appropriate.

Occasionally exposed to high and low temperatures

Frequently exposed to noisy environments and outdoor elements such as precipitation and wind.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)