Administrative Assistant

Robert Half is hiring on behalf of our client for a highly organized and proactive Administrative Assistant. The salary range for this position is $31/hr. to $33/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Responsibilities

•Extensive calendar and time management; consistently reviews calendar for changes, continually monitors and handles scheduling conflicts.

•Builds and maintains excellent client relationships; stays on top of relevant client information. This includes interface with internal partners and other senior leaders.

•May coordinate detailed travel reservations and ensures changes or problems are resolved and communicated

•Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner

•May prepare both routine and confidential correspondence and reports

•Proactively monitors the need for follow-up meetings and initiates planning as appropriate

•Compiles and submits accurate expense reports as required

•Addresses miscellaneous tasks as requested or designated by other office leaders

•Demonstrates initiative and planning; capable of anticipating

•Professional appearance and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality; professionalism and job focus

•Strong problem solving, prioritizing, organizational and time management skills

•Ability to work independently with minimal guidance

•Front desk reception; greets visitors, screens incoming calls and handles accordingly

•Coordinate and maintain conference rooms; copy room; and ensures the overall office is maintained

•Sorts and distributes incoming & outgoing mail. Ensures all confidential mail is handled accordingly

•Orders and maintains office supplies and kitchen supplies

•Order office catering and set-up

•Handles and maintains office equipment; copiers, phones, etc

•Updates phone lists; filing; copies; faxes; data entry; and other clerical functions

•Communicates with office of the building and Security on various communication

•Registers guests with security using the office online portal

•Provides support to the Investment Team

•Remotely Assists the Channing Global Team in Florida office as needed

•Remotely Assists the Regional Director in the Atlanta office as needed

•Assists the Office Manager/ Executive Assistant as it relates to the co-CEO’s support; office management; IT management and relations; Client relations; event planning; HR clerical support.

•May assist the Client Service department to build presentation decks.

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· 5 years minimum experience in Administrative Assistant supporting a senior level team with Associates Degree or

· 3 years minimum experience in Administrative Assistant supporting a senior level team with a Bachelor’s Degree

· Previous Finance industry experience preferred

· Excellent Microsoft; Outlook email and calendar skills

· Proficient in Microsoft Office programs

· Excellent organization skills and attention to detail

· Excellent verbal and written communication skills

· Excellent phone skills and internal/external customer service

· Excellent collaboration skills to support working within cross-functional teams.

· Ability to multi-task and work efficiently with a high degree of accuracy

· Demonstrates a sense of urgency with completing tasks

· High-level of professionalism; positive attitude and team-player mentality