Document Scanner Processor

Job Description

Job Description

Description

TeleSolv Consulting has an immediate opportunity to work with the federal or regulatory agencies.

The ideal candidate for this role will have experience working in high-volume, compliance-driven digitization or records processing environments, particularly supporting federal or regulatory agencies. They will be comfortable working with sensitive records and following strict quality, security, and documentation standards. Successful candidates typically have prior experience in one or more of the following areas :

• High-volume production document scanning or digitization projects
• Quality control (QC) review of scanned images and records
• Records management, archives, or digital preservation environments
• Compliance-driven workflows involving federal or regulated records
• Metadata entry, indexing, and document verification against source materials
• This role is best suited for someone who has previously worked in environments where accuracy, completeness, and adherence to standards are critical to the success of the project.
• Responsibilities;

Prepare federal records for digitization by removing fasteners, repairing fragile materials, flagging oversized or damaged documents, and ensuring proper document order prior to scanning.

Digitize permanent and temporary federal records—including paper documents, photographs, negatives, microfilm, and microfiche—in compliance with NARA regulations and FADGI 3-star performance standards . Configure and operate high-speed production scanning equipment and associated software to meet project-specific technical specifications. Perform non-destructive scanning to preserve the physical integrity of original records. Conduct daily equipment testing and calibration using approved reference targets to ensure consistent image quality and FADGI compliance. Create, apply, and verify accurate metadata (administrative, descriptive, and technical) in accordance with NARA regulations and project guidelines. Profile records and folders into the designated records preservation system (e.g., FIRMA) or complete metadata templates for offsite digitization projects. Perform 100% quality control reviews to verify image clarity, resolution, color accuracy, file format compliance, completeness, and correct orientation.Conduct statistically valid sampling inspections to identify image defects, metadata errors, or workflow inconsistencies and initiate corrective actions. Re-scan materials as required when quality thresholds are not met and document corrective measures taken. Maintain accurate daily inventories tracking document preparation, scanning, quality review, and delivery status. Reassemble digitized records into their original order and condition following scanning and quality control. Safeguard sensitive and confidential federal records at all times, adhering to strict information security and handling requirements.

Support project reporting by documenting completed work and contributing to weekly status updates.

Collaborate with project managers, quality leads, and government representatives to resolve issues and ensure adherence to approved project plans.

The Document Scanner Processor is entrusted with digitizing archival and modern federal records paper files, photographs, microfilm, microfiche, and related materials—ensuring their integrity, accessibility, and long-term preservation. This position demands precision, judgment, and an understanding that quality control is  not a final step, but a continuous discipline.