Associate Director of Artistic Planning

Job Description

Job Description

Position Summary :

Reporting to the Vice President of Artistic Planning, the Associate Director of Artistic Planning strategically leads the artistic planning process for a broad range of the BSO’s non-classical offerings such as pops, film, and specials across a growing range of genres from Broadway to Hip-Hop. Additionally, the Associate Director of Artistic Planning ensures superior logistical service to select visiting artists, conductors, and composers; and provides administrative support to the Artistic Planning department in conjunction with the Manager of Artistic Planning.

As Associate Director of Artistic Planning, the position works to ensure smooth operations, clear communication, and timely management of administrative responsibilities leading to the effective realization of the organization’s artistic vision. The Associate Director of Artistic Planning also ensures effective communication and coordination of BSO guest artist-related ancillary and pre / post-concert events, in coordination with other BSO departments and external partners. The ideal candidate will be extremely organized, highly motivated, demonstrate initiative and discretion, and be willing to work flexible hours, including evenings and weekends.

Duties & Responsibilities :

Artistic Administration

• Under the supervision of the VP of Artistic Planning and in partnership with BSO artistic planning team, manage a variety of non-classical programming, including artist and repertoire selection for select BSO performances including Pops, Film, Specials, and Community
• Cultivate productive relationships with guest artists, artist managers, orchestra members, staff colleagues, and community stakeholders to serve the artistic needs of The Baltimore Symphony
• Manage artist contracting process for select programs as assigned
• Disseminate artist and programming details to all staff departments (Advancement, Marketing, Library, etc.)
• Coordinate delivery of artist headshots, bios, etc. to BSO Communications and Marketing teams; review select Marketing and Advancement materials for accuracy
• Represent Artistic team where appropriate in various staff meetings to facilitate interdepartmental functions
• Maintain detailed and up to date departmental records on guest conductors, soloists, repertoire history, and programmatic focuses
• Work with VP of Artistic Planning to establish Artistic budget for guest artists; track and regularly report variances
• Serve as liaison with Finance Department and guest artists regarding artist payments
• Assist with preparation of materials for Artistic Advisory meetings
• Other duties as assigned

Artist Support

Minimum Qualifications :

Preferred Qualifications : (Desired qualifications that would make a candidate stand out but are not strictly required.)

Benefits & Perks :

403(b) Retirement Plan

About the Baltimore Symphony Orchestra

For over a century, the Baltimore Symphony Orchestra (BSO) has been recognized as one of America’s leading orchestras and one of Maryland’s most significant cultural institutions. The orchestra is internationally renowned and locally admired for its innovation, performances, recordings, and educational outreach initiatives, including OrchKids.

The Baltimore Symphony Orchestra performs annually for more than 275,000 people throughout the State of Maryland. Since 1982, the BSO has performed at the Joseph Meyerhoff Symphony Hall in Baltimore, and since 2005, with the opening of The Music Center at Strathmore in North Bethesda, MD, the BSO became the nation’s first orchestra performing its full season of classical and pops concerts in two metropolitan areas.

In July 2022, the BSO made history with the announcement that Jonathon Heyward would succeed Music Director Laureate and OrchKids Founder Marin Alsop as the Orchestra’s next Music Director. Maestro Heyward began his inaugural season in September 2023.

The Baltimore Symphony Orchestra is a proud member of the League of American Orchestras.

More information about the BSO can be found at www.bsomusic.org.

The Baltimore Symphony Orchestra is an Equal Opportunity Employer

The Baltimore Symphony Orchestra and OrchKids do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, differing physical abilities, genetic information, age, parental status, military service, or other non-merit factors.

EEO is the Law : https : / / www.eeoc.gov / sites / default / files / 2023 -06 / 22- 088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Monday-Friday with some weekends / 35hr work week