Sr. Administrative Assistant

Sr. Administrative Assistant

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization : Anesthesiology

Job Summary : In your pivotal role as Sr. Administrative Assistant, you will provide high-level administrative and business support to faculty, leadership, and the department. This support includes, but is not limited to, calendar management, meeting logistics, preparing correspondence and presentations, coordinating travel and processing expense reports, new faculty onboarding, managing projects, maintaining departmental records, databases, and confidential files in accordance with institutional policies. Required : High School Diploma or GED 4 years of relevant experience, ideally in healthcare. Also required for this role are strong communication and organizational skills, professionalism, strong attention to detail, and the ability to multitask with ease. Experience working with medical professionals and leadership is strongly preferred. This is a 40-hour / week position working traditional daytime business hours. During the first 90-day probationary period, you will work fully on site at the Medical Arts Building on 21st Ave. There may then be the possibility to transition to hybrid remote (part-time in office, part-time remote) based on performance review of probationary period.

Department Summary : The Department of Anesthesiology at Vanderbilt University School of Medicine has a long tradition of innovation. This creative impulse has kept the Vanderbilt Anesthesiology Department in the vanguard of clinical discovery, basic science research, and translational application of new knowledge throughout perioperative medicine. The department is characterized by optimism, excitement, talent, and a commitment to work together to improve our knowledge and the care we provide to our patients and colleagues.

Key Responsibilities :

• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data / records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities :

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities :

Core Capabilities :

Position Qualifications :

Responsibilities :

Certifications :

Work Experience :

Relevant Work Experience

Experience Level : 4 years

Education :

High School Diploma or GED

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE / Vets / Disabled.