Office Admin

Who We Are

Arrive Logistics is a leading transportation and technology company in North America, with plans to continue to significantly grow year over year. Our success is a testament to our remarkable team and what we are building together. We're committed to providing employees with a meaningful work experience and have established an award-winning culture that supports personal and career development in a fun, casual, and collaborative environment. There has never been a more exciting time to get on board, so read on to learn more and apply today!

Who We Want

In this role as an Office Admin, you will be managing front desk responsibilities and taking ownership of various administrative functions that span the entire office. This role will be responsible for greeting visitors, coordinating and scheduling travel, assisting with planning events, and overall keeping the office running smoothly.

What You'll Do

• Greet all visitors and alert relevant employees of their arrival.
• Oversees and supports administrative duties in the office and ensures that the office is operating smoothly
• Coordinate with our facilities team to ensure all office deliveries are received by our employees, including lunches, mail, and FedEx / UPS packages.
• Coordinates with Executive Admins, Recruitment, and Training on a regular basis to plan for visitors in each office.
• Event Planning : Develop and manage event concepts, themes, communications, and schedules in alignment with organizational goals and budget for all campus events.
• Lead in planning, coordinating, and executing campus events and employee engagement activities throughout the year. This includes weekly meetings with the team to provide event coordination assistance and approve event ideas to provide a cohesive engagement experience. Additionally, acting as the main point of contact during Austin events, ensuring everything runs smoothly and addressing any issues that arise.
• Manager Engagement : Support Arrive's manager engagement initiatives through budget tracking, communications, manager check-ins, venue sourcing, and coordination.
• Provide administrative support such as maintaining event calendars, tracking RSVPs, and managing event-related documentation.
• Liaises with the Facilities and IT departments on office setup and condition, including, desk equipment, cleaning, repairs, and building security.
• Support day 1 onboarding and interviewing experience for new employees and candidates visiting the office. This includes office tours, lunch orders, and processing I9 documents.
• Serve as the point of contact for general office questions and office-related problem-solving.
• Work collaboratively with the Marketing team as projects arise.

Qualifications

The Perks of Working With Us

Your Arrive Experience

When we say "award-winning culture," we mean it. We've been recognized as a top workplace by Inc. Fast Company, Fortune, and earned Top Workplaces and Great Place to Work, to name a few. We intend on topping many more of those lists in the years to come, but we're not in it for the trophies. We're committed to culture because it keeps us connected to each other and invested in our shared success while having a blast along the way. Our employee-founded resource groups create communities within Arrive's walls, including Women in Logistics, Emerging Professionals, Prisms, Black Logistics Group, Salute and Unidos.

Notice :

To ensure a safe and transparent interview process, we want to note that Arrive Logistics adheres to strict recruitment practices. Candidates undergo an interview process, and Arrive Logistics does not provide unsolicited job offers. If you have concerns about receiving a fraudulent offer, please contact [email protected] for verification.