Administrative Assistant I - Emergency Management

Emergency Management Administrative Assistant

Under general supervision, coordinates and performs a variety of skilled administrative functions; provides clerical support to assigned management and / or other departmental personnel; and performs other related duties as assigned. Provides staff support during emergency activations, incidents, training, and exercises within the Emergency Operations Center and other operational environments. Expected to work 20-30 hours a week.

Serve as the Community Emergency Response Team (CERT) Leader by ensuring the safety, accountability, and overall welfare of all assigned team members. Maintain up-to-date training records and certifications, and coordinate team participation in drills, deployments, and community events.

Representative job duties include :

• Expected to work 20-30 hours a week.
• Answers, screens, and directs incoming calls; responds to public inquiries and requests for information; records, logs, and files public disclosure requests.
• Maintains departmental calendars, schedules and coordinates meetings.
• Prepares and / or drafts correspondence, news releases, statements, reports, social media postings, rosters, and / or other departmental documentation.
• Attends and participates in administrative briefings and / or other assigned meetings and training sessions.
• Updates and maintains departmental records, personnel / volunteer files, policy manuals, and filing systems; purges archived records in accordance with established retention guidelines.
• Compiles data and submits related reports in accordance with reporting requirements.
• Monitors and maintains office supply inventories.
• Coordinates and conducts special projects as assigned.
• Maintains and updates emergency contact information with partnering agencies and jurisdictions.
• Assists in maintaining the Emergency Operations Center accessibility and availability for disaster readiness.
• Performs related additional duties as required and assigned.

Working environment / physical demands include :

Work is primarily performed in an office setting with standard equipment such as computers, phones, and filing systems. The role involves prolonged periods of sitting, frequent use of computers and communication devices, and occasional lifting of files or supplies up to 25 pounds.

During emergency activations or large-scale events, the Administrative Assistant may be required to work extended or irregular hours, including evenings, weekends, and holidays, in a fast-paced and high-stress environment where priorities can shift rapidly, and occasional lifting / moving equipment and supplies heavier than 25 pounds (assisted / non-assisted).

Job requirements include :

Required :

Associate's degree in public administration, Emergency Management, Business Administration, or a related field; OR equivalent combination of education and administrative / office experience.

Must possess and maintain a valid State of Michigan Driver's License.

Preferred :

Bachelor's degree in public administration, Emergency Management, Business Administration, or a related field; OR equivalent combination of education and administrative / office experience.

Successful certification of the following FEMA Independent Study Courses will be required within 90 days of hire :

Competencies include :

Technical and practical skills include :