Administrative Professional 1 - Lima, OH

Administrative Professional 1

This position is a project position funded through June 30, 2027 as part of our Northwest Regional Hub project in Lima, Ohio, serving Allen, Hardin and Putnam Counties.

The Northwest Regional Hub (NWRH) provides criminal defense representation in the courts of Allen County, Hardin County, and Putnam County to clients who cannot afford an attorney. As Administrative Professional 1, you will play a key role in client representation by providing secretarial and clerical assistance to attorneys. Daily tasks include opening client files, gathering indigency applications from potential clients at the courts, entering court dates, court filing, distributing discovery materials, and preparing mail. You will support a group of attorneys, as assigned, and you will also work as a team with other administrative professionals to support all attorneys headquartered in the NWRH. You will work under the supervision of the office Program Administrator and collaborate with the core support staff team to achieve the common goal of meeting court deadlines and providing quality client service.

Experience working in a busy office is ideal, and knowledge of court filing procedures and the ability to prepare elementary legal documents is preferred but not required. Applicants must be capable of complying with detailed procedures, meeting deadlines in a busy office environment, and be comfortable working with clients and family members that are facing difficult situations.

The duties of the position include, but are not limited to, the following :

Document Preparation & Court Filing

• Transcribe, format and / or assist in formatting, type, and proofread standard documents and / or documents requiring use of legal terminology that comply with court standards (e.g., Motion to Suppress Evidence, Motion for Discovery, Change of Venue, Entry of Appearance, Entry for Continuance, Notice of Appeal, Motion for Extension of Time, business letters from agency assigned attorney to prosecuting attorneys, clerks of court, court investigators, and other defense attorneys).
• Proofread final material for accuracy and completeness.
• Download, distribute, and file discovery materials.
• Deliver legal documents to various courts and offices.
• Act as liaison between attorneys and courts.
• Perform conflict checks.
• Enter case information and court dates into web-based case management system.

Attorney & Office Support

The Administrative Professional 1 Position is assigned to the State of Ohio's OCSEA Pay Schedule, Pay Range 27, presented below in table format.

Rate Type | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 Hourly | $21.93 | $22.60 | $22.96 | $23.56 | $24.16 | $24.86 | $25.77 Annual | $45,614 | $47,008 | $47,757 | $49,005 | $50,253 | $51,709 | $53,602

The Office of the Ohio Public Defender complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at 614-466-5394 or HCM@opd.ohio.gov .

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees

Qualifications : 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. Job Skills : Administrative Support / Services; Attention to Detail; Confidentiality; Flexibility; Organizing and Planning; Time Management

Intentional omission of relevant information, falsification, or misrepresentation of information on the application will disqualify the applicant. In addition, such intentional acts are grounds for immediate termination of an employee. Final candidates selected for this position will be required to undergo a drug test. An applicant with a positive test result will not be offered employment. Final candidates selected for this position will also be required to undergo a criminal background check and state income tax check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. This position serves at the pleasure and discretion of the State Public Defender and will be given an unclassified status. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana / non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.