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Office Assistant
Office AssistantGMA Interventions • Virginia Beach, VA, US
Office Assistant

Office Assistant

GMA Interventions • Virginia Beach, VA, US
Hace más de 30 días
Tipo de contrato
  • A tiempo parcial
Descripción del trabajo

Job Description

Job Description
Salary: $16-$18

GMA Interventions is seeking an Office Assistant. This is a part-time position, weekdays with some Saturdays.




Responsible for all general secretarial duties:




  • Meet & greet consumers in a courteous and professional manner; Obtain information regarding needed services in a confidential manner;
  • Answer telephone in a courteous and professional manner and relay prompt, accurate messages to appropriate staff, Maintain confidentiality at all times.
  • Ensures pleasant and clean surroundings.
  • Maintains/updates all filing.
  • Responsible for ensuring all copies of all forms are available
  • Provides client telephone screenings and intakes.
  • Provides support to the professional staff as needed, including mailing functions.
  • Responsible for receiving and recording payments.
  • Responsible to make client reminder calls.
  • Responsible to run monthly reports as needed.
  • Enters demographic data and gathers data.
  • Responsible for completing all clients filing, initial auditing of client charts, tracking units on a daily basis.
  • Responsible for preparing and faxing out monthly/ weekly reports and letters to probation officers/referral sources.
  • Responsible for all client intake procedures, screening, ensuring client scheduling according to funding source requirements. (ensuring that client funding/fees are established prior to sessions).
  • Making sure all paperwork is in files and signed by clinician, client.
  • Making sure that files are put together properly and all necessary paperwork has been pulled (30/90 day reviews, monthly reports etc.).
  • Responsible for preparing daily logs
  • Responsible to know and follow the Health and Safety procedures of the agency.
  • Ensure that closed charts (brief case closings and discharges) are taken logged and filed properly.
  • Update client information at each visit.
  • Make sure clients insurance information is correct, send to billing for verification.
  • Ensure all required information is scanned into the EMR on a daily basis.




EXPERIENCE AND QUALIFICATIONS:




  • Computer experience is a MUST.
  • Skill in word processing, data entry, language use, and spelling.
  • Customer Service skills in a professional environment.
  • Ability to deal professionally and effectively with the public.
  • Ability to deal with a diversity of people in many types of crisis situations, make appropriate assessments and referrals, and recognize one's own limitations.
  • Ability to maintain confidentiality and understand HIPAA.
  • Attention to detail is a requirement for this job.




Bilingual in Spanish a plus.




Job Types: Part Time


Benefits Part-Time

-Retirement





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Office Assistant • Virginia Beach, VA, US

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