Senior Executive Assistant

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title : Senior Executive Assistant

Job Code : 28704

Job Location : Northampton, MA

Schedule : 9 / 80 Every other Friday off

Job Description :

The Maritime Imaging System Business Area of L3Harris Technologies is seeking a Senior Executive Assistant to support our General Manager (GM) and his senior leadership team at our facility in Northampton, MA. This position will report directly to the site GM and provide overall administrative support for the GM and other senior members of the leadership team as needed. The Senior Executive Assistant is a key member of the team, providing essential administrative support to ensure smooth and efficient functioning of the site. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Essential Functions :

Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.

Provide administrative support to the GM / leadership team, including scheduling meetings, proactively managing calendars, and coordinating travel arrangements.

Assist in the preparation and editing of reports, presentations, and other documents as needed, ensuring all documentation is accurate and up to date.

Support the implementation of office policies and procedures and assist in monitoring compliance.

Coordinate logistics for internal and external events, including high-level visits, conferences, site tours, workshops, and training sessions.

Process expense reports and invoices and assist with budget tracking and financial record-keeping.

Serve as a liaison between the leadership team and other internal teams, as well as external partners and vendors while maintaining confidentiality and diplomacy.

Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.

Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations / meetings / routine business.

Assist with special projects and perform additional duties assigned by leaders.

Qualifications :

High School Diploma or equivalent and a minimum of 10 years of prior relevant administrative experience or 2 years post-Secondary / Associates Degree with a minimum of 6 years of prior related administrative experience.

2+ years experience as Senior Administrative Assistant required.

2+ years' experience with Microsoft Office tools, (Microsoft Word, Excel, PowerPoint, Outlook, Teams and Zoom.)

Preferred Additional Skills :

Excellent verbal, written and interpersonal communication skills, with ability to effectively communicate with all levels of management and individual contributors.

Strong analytical skills and attention to detail.

Ability to manage multiple tasks and prioritize effectively.

Proactive problem-solving skills and a strategic mindset.

Prior Aerospace & Defense Industry experience.

Strong organizational skills and attention to detail.

Ability to multi-task with frequent interruptions and critical time constraints.

Demonstrate high level of maturity and confidentiality relating to sensitive information; to include maintaining sensitive documents / files for leaders.

Effectively prioritize assignments, providing consistent quality results.

Assists in analyzing and establishing plans to meet key project objectives, and to identify and resolve issues.

Assist in monitoring and managing critical site and project information, and schedules.

Effectively work as a team member; successfully establishing and maintaining cooperative working relationships.

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

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