CDA-Brands Division Administrative Assistant (Administrative Assistant III)

CDA-Brands Division Administrative Assistant (Administrative Assistant III)

Salary : $50,856.00 - $61,032.00 Annually

Location : Broomfield County, CO

Job Type : Full Time

Job Number : BAA-00704-11062025

Department of Agriculture

Division : Brands Division

Opening Date : 11 / 06 / 2025

Closing Date : 11 / 14 / 2025 5 : 59 PM Mountain

FLSA : Determined by Position

Type of Announcement : This position is open only to Colorado state residents.

Primary Physical Work Address : 305 Interlocken Pkwy, Broomfield, CO 80021, USA

FLSA Status : Non-Exempt; position is eligible for overtime compensation.

Description of Job

Organizational Purpose : The Brand Inspection Division is responsible for inspecting all cattle, horses, mules, burros and alternative livestock when there is a change of ownership of the animals or they are transported over 75 miles from their home location, are transported to a location outside Colorado, or are transported to slaughter. In addition, the Division administers Colorado's approximately 32,000 registered livestock brands, licenses public livestock markets, certified feedlots and alternative livestock facilities, presides over the sale of stray livestock, compiles and distributes information concerning missing or stolen livestock, and collects brand inspection and other fees and assessments owed to the Division, the Colorado Beef Council, and the Colorado Horse Development Authority.

Major Objectives of the Position : The position is responsible for reconciling and entering country inspection reports for four inspection areas and reconciling and entering sale barn reports for three public livestock markets. Position is responsible for scanning documents to the Division's databases, responding to customer questions at the counter, on the telephone, and by email, and opening incoming mail. Position is responsible for maintaining the Division's informational brochures concerning brands and branding, alternative livestock, and fence law issues. This position understands and implements the OIT requirements for digital accessibility as appropriate for the role.

Primary Duties

Country Certificates / Permits / Reports : Review, reconcile and enter brand inspectors country certificates, permits and reports into the Division Brandscan Database.

Livestock Sales : Position reviews and reconciles livestock market sales reports, dock cards and inspection fees submitted by the inspectors to the Brand office

Brands Research / Administration : Position researches new brand applications and advises customers concerning procedures governing brand applications, recording brands, brand transfers, reinstatement of canceled brands, brand payments, and brand assessments. Position assists brand inspectors in identifying record brand owners.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement : This posting is only open to residents of Colorado at the time of application.

This position is advertised in line with the Governor's executive order focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training, or past experiences.

Salary : HOURLY $24.45 - $29.34 ANNUALLY $50,856.00 - $61,032.00

Minimum Qualification : Proven Experience, Knowledge, Skills :

Three (3) years of high level experience in administrative support in an office setting

OR

Education and Experience : A combination of education and experience as administrative support in an office setting equal to three (3) years

Preferred Qualifications :

Administrative experience working for the State of Colorado.

Conditions of Employment :

Must be a resident of the state of Colorado at the time of application.

Required Competencies (Knowledge, Skills and Abilities) :

Excellent interpersonal, communication

Detail oriented.

Knowledge of basic administrative duties

Excellent customer service skills, in person and over the phone

Proficient use of computer applications (MS Work, Excel, etc) and Google Docs

Ability to write detail-oriented reports

Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state.

Work well under pressure

Highly resourceful team-player, with the ability to also be extremely effective independently.

Important Information :

Part of, or the entire selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and / or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants.

Please submit the following :

Online application (completed fully) describing how you meet the minimum qualifications

OR If you are not able to submit an online application, a paper application is available at this link : PDF State Paper Application. Paper applications must be received (either by US mail or email to mary.hunt@state.co.us by the closing date and time of the application period listed on this announcement.

DD214 (if applicable)

Unofficial copy of transcripts (if applicable)

Factors that will be assessed :

Technical Competence - Technical experience as it relates to the duties outlined in this job announcement.

Depth and Breadth of Experience - Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement.

Job Fit - Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.

APPEAL RIGHTS :

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

Important Information :

Part of, or the entire exam for this position will involve a review of the information you submit in your application material. Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received. Therefore, it is very important that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

All applications that are received by the closing date of this announcement will be reviewed against the Minimum Qualifications in this announcement by a Human Resources Specialist. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

ADAAA Accommodations :

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five