Senior Fiscal Assistant - Sheriff's Office

Senior Fiscal Assistant - Sheriff's Office

Job Highlights :

Accounts payable and accounts receivable functions within the department, including assisting with timely billing, accurate reconciliation, and prompt payment of invoices in accordance with County policies and procedures.

Preparing and submitting Personnel / Payroll Action Forms (PPAFs), which involves completing and verifying required documentation to ensure accurate and timely personnel and payroll processing.

Work Location : This position is located in the Sheriff's Department on the ground floor of the Humboldt County Courthouse.

Work Hours : A typical schedule for this position is Monday through Friday, 7 : 30 am to 4 pm, with a 30-minute lunch.

Please note : The successful candidate for this position will be required to undergo a detailed background investigation.

Under general supervision, assigns, directs and reviews the work of a small fiscal and / or general office staff; provides difficult or specialized fiscal, financial, statistical and accounting office support to various County offices; performs related work as assigned.

Distinguishing Characteristics : This is either the working lead level in the fiscal support series, with responsibility for providing direction to a group of fiscal and / or general office assistants performing responsible fiscal support work, or the specialist level which performs difficult, technical, complex and specialized fiscal support duties, but does not have ongoing lead responsibilities. This is not considered a supervisory class in that the selection, evaluation and discipline of employees is not normally assigned to this level and the number of employees for which direction is provided is limited. This class is distinguished from Fiscal Services Supervisor in that the latter is the first full supervisory level in this series.

Examples of Duties :

• Provides lead direction, training and work review to a small fiscal and / or general office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
• Provides input into selection decisions, performance evaluations and disciplinary matters.
• Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.
• Reviews and reconciles varied reports, journals, budget, payroll or related fiscal or statistical data.
• Reviews or prepares complex time reports; calculates complex differential, premium and shift pay rates; reviews or prepares personnel transactions, benefits processing and related reports; provides benefits and payroll information to employees.
• Audits and verifies various information, including source data as well as manual and computer-produced reports.
• Reviews and audits changes to County tax rolls; updates and balances County tax rolls; calculates payments due on bonds and special assessments.
• Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
• Enters and retrieves data from an on-line or personal computer system and uses such technology to produce reports; operates standard office equipment.

Qualifications :

Knowledge of : Basic supervisory principles and practices. Office administrative practices and procedures, including filing and the operation of standard office equipment. Fiscal document processing and record keeping, bookkeeping and basic governmental accounting principles and practices. Basic auditing principles and practices. Basic business data processing principles and the use of personal or on-line computer equipment. Business arithmetic. Policies and procedures related to the department or functional area to which assigned. Correct English usage and the standard format for typed materials.

Skill in : Planning, assigning, directing and reviewing the work of others. Training others in work procedures. Analyzing and resolving varied fiscal office administrative problems. Preparing, maintaining and reconciling various fiscal, accounting, payroll, personnel, statistical and numerical records. Performing detailed fiscal office support work accurately. Organizing, prioritizing and coordinating work activities. Operating standard office equipment including a calculator and computer terminal. Making accurate arithmetic calculations. Using initiative and sound independent judgment within established guidelines. Establishing and maintaining effective working relationships with those contacted in the course of the work. Typing with sufficient skill to complete forms and enter information into a computer system.

Other Requirements : Specified positions may require possession of a valid California driver's license. Desirable Education and Experience : A typical way to obtain the knowledge and skills outlined above is : One year of fiscal support experience at a level equivalent to the County's class of Fiscal Assistant II.

Working Conditions & Additional Information :

Additional Information :

How to apply : A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County's automated application system at https : / / www.governmentjobs.com / careers / humboldtcountyca.

Applications must be submitted no later than the final filing date and time listed on the job flyer.

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.

Selection Procedure : The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and / or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and / or practical exam(s), oral interview, or any combination thereof.

Our Commitment to Diversity, Equity, and Inclusion : Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways oftentimes, outside of formal institutions and strives to take a holistic approach in assessing an applicant's qualifications for a position.

If you're excited about this role but your past work experience doesn't align perfectly with every qualification in the job description, we strongly encourage you to apply.

Reasonable Accommodations : The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made.

Equal Opportunity Employer : The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.

Medical Examination : A pre-employment medical examination provided by the County may be required upon offer of employment.

Other Examinations : Some positions also require psychological evaluation and / or extensive background investigation.

Licenses : Some classifications require possession of valid professional and / or technical licenses. Some classifications may require the possession of a valid California driver's license.

Probationary Period : Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

Employment Eligibility : It is the County's intention to hire only