Administrative Assistant

Riverside PostAcute Care -

Riverside PostAcute Care is looking for an Administrative Assistant to help the Administrator with day to day operations of the facility.

Essential Duties and Responsibilities :

1.    Demonstrates commitment to company’s mission, values and standards of ethical behavior.

2.    Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers. Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results.

3.    Ensures that all residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times.

4.    Respects and upholds all residents’ personal and property rights whenever carrying out duties, including knocking before entering a resident's room.

5.    Complies with all company and departmental policies and procedures.

6.    Performs one or more of the following duties and responsibilities :

• Answers telephone, makes appointments, completes errands, takes and delivers messages, etc., as directed
• Ensures outgoing mail is ready for pick up at designated times
• Sorts, distributes, and routes incoming mail to appropriate residents, departments, and / or personnel
• Distributes paychecks
• Prepares correspondence, reports, statements, minutes of meetings, agendas, etc
• Maintains files and other records
• Receives and screens office visitors and telephone calls
• Prepares and sends statements, letters and / or other correspondence to residents, family members, etc.
• Arranges for meetings, conferences, etc.
• Makes business trip arrangements as requested
• Performs unscheduled administrative tasks as directed
• Develops, organizes and implements office procedures, including filing systems
• Writes reports, updates manuals, performs research projects etc. as directed
• Accumulate, maintain and provide statistical data as directed
• Participates in and assists in departmental studies and projects as required
• Represents the department at meetings as required and directed
• Proof reads and corrects letters, drafts, reports, etc. for grammar, punctuation, spelling, etc.

7.    May be cross-trained in one or more of the following : Admissions, Activities, Social Services, Medical Records, Nursing, Payroll, Reception, Accounts Receivable and Accounts Payable functions and provide backup in these areas.

8.    Reports the following in accordance with established facility procedures and regulatory standards : accidents and incidents; resident grievances, complaints, allegations of resident abuse and / or misappropriation of resident property; occupational exposure to blood, body fluids, infectious materials, and hazardous chemicals; concerns and suspected incidences of non-compliance including but not limited to hazardous conditions and equipment.

9.    Adheres to state and federal regulations and company policies and procedures; HIPAA confidentiality standards of resident and facility information; Infection Control, Universal Precautions, OSHA and safety standards; and established safety precautions and regulations (including use of mechanical lifts when lifting or moving heavy individuals or objects) in the performance of tasks and the use of equipment and supplies.

10.    Attends orientation, in services and meetings as required. Participates in OSHA and CDC in-service training programs for hazardous communication, TB management, and blood borne pathogens standard. May participate in workshops and seminars to stay current with changes in field, as well as to maintain professional status.

11.    Takes responsibility for staying updated on new regulations, best practices and internal policies and procedures.

12.    Demonstrates knowledge of facility and departmental quality improvement activities. Recommends to Supervisor any equipment and supplies needed for the department as well as any departmental improvements.

13.    Utilizes most efficient, safe and cost effective techniques and methods, and uses supplies and equipment in most efficient manner to minimize waste.

14.    Works with facility consultants as necessary and implements recommendations as required.

15.    Performs other related duties as required.

The above listing of duties and responsibilities is not intended to be all-inclusive but rather to serve as a description of the range of duties and general nature of the position.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.