Lease Administrator

Location :

• 5Pointz, 22-44 Jackson Avenue Long Island City, NY 11101 Overview Rose Associates is your gateway to an exhilarating realm of real estate innovation.
• Our dynamic services platform spans development, management, and marketing, catering to private and institutional property owners globally.
• In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader.
• Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area.
• Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity!
• Embark on an exciting career adventure with us!
• We're hiring a detail-oriented and organized individual to join our team as a Lease Administrator.
• As a key player, you'll lead the charge in overseeing the lease administration process, ensuring precision, compliance, and the smooth management of documentation.
• Immerse yourself in our vibrant work environment where your skills will be instrumental in shaping the success of our dynamic community!
• Responsibilities
• Oversee the entire process of preparing, reviewing, and executing lease agreements, ensuring completeness, accuracy, and legal compliance of all lease documents while maintaining organized and up-to-date lease files that are in adherence with company policies.
• Act as the primary point of contact for tenants, addressing inquiries, facilitating renewals, and handling modifications.
• Effectively communicate lease terms and proactively address concerns, and coordinate thorough lease renewal processes, including tenant negotiations, and manage terminations with a focus on compliance and required documentation.
• Monitor and track rent payments, ensuring they are collected in a timely and accurate manner.
• Handle rent adjustments, concessions, and various financial aspects related to lease agreements.
• Review vacancy leases for accuracy and completeness, abstract and interpret residential lease documents, and process resident move-ins / move-outs, including security deposit refunds, annual apartment registrations and generation of lease renewals, while diligently tracking and following up on lease expirations.
• Maintain precise records in the lease management software, and proficiently generate reports and analytics regarding lease status, expirations, and financial performance.
• Stay well-informed about local, state, and federal regulations impacting lease agreements.
• Collaborate with legal counsel when addressing legal matters related to leases.
• Foster seamless communication and coordination with property management teams, providing valuable support in resolving tenant concerns and inquiries related to lease terms.
• Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
• Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
• Position may be required to perform duties outside their normal responsibilities as needed.
• Qualifications
• A minimum of 1 year experience with residential real estate lease administration.
• Familiar with NYC Rent Stabilization laws.
• Proficiency in navigating computers and property management software, to include Microsoft Office include      iLuvLeasing, On-Site, and Yardi.
• Valid NYS real estate license or ability to obtain one within the first 120 days of employment.
• All active license holders must register their license with Rose Associates upon hire.
• Work authorization (required).
• Must be able to work weekends (Saturdays and Sundays).

In addition to base compensation, significant incentive pay and full benefits packages are available.  Hourly Salary Range :