Administrative Assistant-BSN

Job Description

Job Description

Reporting to the Director and Assistant Director of the Bachelor of Science in Nursing (BSN) Program, the Administrative Assistant is responsible for coordinating student and faculty compliance with clinical requirements, organizing student clinical rotation groups, and ensuring smooth communication with clinical partners. The ideal candidate is a proactive, detail-oriented team player who thrives in a fast-paced academic environment. This position offers an excellent opportunity to join a well-established and growing university.

Essential Functions :

• Prepare BSN students and instructors for clinical rotations by collecting, reviewing, and processing all health and immunization records prior to the start of each term.
• Conduct introductions for clinical compliance and vaccination requirements during new student orientation sessions.
• Visit classes and make announcements regarding upcoming clinical compliance deadlines.
• Monitor expiring health records and certifications; notify students and faculty via email and follow up as needed.
• Work with Student Services to support re-enrolling and transfer students in meeting clinical requirements.
• Create and assign all student clinical rotation groups at the start of each term.
• Send required student and instructor health records to affiliated clinical facilities prior to rotations.
• Assemble, process, and submit all facility-specific clinical paperwork on schedule.
• Communicate with clinical site representatives to finalize student and instructor onboarding and orientation requirements.
• Assist with the coordination, planning, and execution of program-related meetings and events.
• Record accurate meeting minutes and distribute them as directed.
• Manage appointments and scheduling for the Director and Assistant Director of the BSN Program.
• Track and maintain records of facility-specific compliance requirements, including COVID-19 and other vaccination protocols.
• Provide administrative support for student and faculty needs as assigned.
• Perform other related duties as assigned.

Qualifications :

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Equal Opportunity Employer :

Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.