Department Coordinator - Vehicle Development

Headquartered in Dublin, Ohio (USA) with Engineering Centers in Pune, India and Yokohama, Japan, Goken is a global Engineering Services and Product Development company founded in 2004. We partner with OEMs and suppliers across the mobility space, as well as clients in non-mobility industries, to deliver innovative solutions and accelerate product development.

At Goken, we embrace our motto of "Time to Innovate" by pushing boundaries, cultivating entrepreneurial thinking, and empowering individuals who thrive on tackling challenges, embrace fresh ideas, and are driven to create solutions that shape the future. This mindset fuels our mission and empowers our teams to solve complex problems, deliver measurable value, and move our clients and industries forward.

Our Vision is to empower associates to drive innovation and lead meaningful change wherever it's needed, ensuring we stay ahead of the challenges and opportunities of tomorrow. Our Mission is to build trust that fosters greatness in our people, excellence in our clients, and positive impact in the communities we serve.

Goken offers a competitive compensation structure and benefits that support professional growth and personal well-being. We also foster a culture built on high performance, collaboration, continuous improvement, and ongoing professional development.

Summary :

We are seeking a highly organized and proactive Department Coordinator to support our Vehicle Development and Engineering teams. This role will report directly to a department leader or Executive Assistant and collaborate closely with cross-functional partners across engineering, product, operations, and program management.

This is an excellent opportunity for someone who thrives in a fast-paced, innovative environment, is a self-starter, and enjoys working with teams driving the future of mobility. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Responsibilities :

• Manage complex calendars and coordinate meetings across multiple functions and time zones, ensuring priorities are efficiently managed.
• Support department operations, including scheduling, documentation, and workflow tracking.
• Plan and coordinate team events, workshops, and offsites that promote collaboration and engagement.
• Assist with onboarding new team members and ensuring a smooth integration into the organization.
• Handle domestic and international travel coordination, expense reports, and meeting logistics.
• Take detailed meeting notes, track action items, and follow up to ensure timely completion.
• Assist with light project coordination from planning and progress tracking to evaluation.
• Serve as a key point of contact for internal teams and external partners, maintaining a professional and service-oriented approach.
• Proactively identify process improvements and anticipate team needs to ensure seamless operations.
• Maintain strict confidentiality when handling sensitive project or personnel information.
• Support other administrative or operational tasks as required.

Qualifications :

Preferred Qualifications

California pay range

$45

$50 USD

Goken is committed to fostering a respectful, inclusive, and engaging workplace across all global locations. We value diversity and provide equal opportunities for career growth and professional development, regardless of race, color, religion, national origin, sex, age, disability, veteran status, genetic information, sexual orientation, gender identity, marital status, or any other characteristic protected by law.