Senior Payroll Administrator

Job Description

Job Description

Position Description :

The Senior Payroll Administrator will be responsible for managing and processing the company’s multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.

This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.

Responsibilities :

• Payroll Operations :
• Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
• Review and verify employee time, earnings, deductions, and benefits prior to finalizing payroll.
• Coordinate payroll activities related to bonuses, commissions, equity, and other incentive comp.
• Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
• Support the 401k administration, including rollovers, distributions, loan administration, and withholding calculations
• Respond promptly to payroll-related inquiries from employees and managers.
• Partner with HR on new hire setup, terminations, and changes in pay or deductions.
• Finance & Accounting Integration
• Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
• Prepare payroll-related journal entries and maintain all supporting documentation.
• Support the reconciliation of payroll accounts, 401(k), taxes and employee deductions.
• Compliance, Reporting & Audit
• Manage compliance with federal, state, and local payroll regulations, including wage and hour, garnishments, and tax withholding with payroll provider.
• Partner with the HRIS, Paylocity, to ensure timely and accurate tax filings and reporting (W-2s, 941s, 940s, etc.).
• Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
• Support the annual external 401 (k) audit.
• Support the various annual workers compensation audits.
• Systems & Process Improvement :
• Serve as the internal expert for the HRIS, Paylocity.
• Support system upgrades, testing, and integrations with HRIS and accounting platforms.
• Identify opportunities to streamline payroll processes and improve accuracy.

Success Criteria :

Qualifications :

Compensation :

Location :

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.