Document Control Specialist - Substation

Position Overview

The Document Control Specialist provides document management support to the Engineering teams at QISG. This individual will be an integral part of the engineering team and will assist wherever necessary to ensure the design teams have the support they need to manage and distribute projects to the clients.

Ideal candidates will have excellent verbal and written communication skills, organizational skills and attention to detail, as well as interpersonal and document control skills. They will be proficient in Vault and basic understanding of clerical procedures and systems.

The Document Control Specialist will work under the direction of the Director, Engineering Manager or Design Supervisor and collaborate closely with engineers and drafting teams to assist with development of quality drawing and document packages for both internal and external deliverables.

What You'll Do

Store, retrieve and distribute project documents such as drawings, calculations, emails, minutes of meeting, and other related project documents.

Assist in the administration of Vault document management system to ensure all documents are properly stored and no information is corrupted or lost.

Set up new project folders in Vault and ensure that all documents are stored in the proper folder locations.

Learn client documents systems as needed to facilitate the uploading and downloading of project specific documents.

Adhere to internal standards, policies, and procedures.

Perform special projects and completes other duties as assigned or requested.

Demonstrate knowledge of quality control procedures to ensure the highest standards of workmanship.

Take personal responsibility for the quality and accuracy of his / her work.

Bring potential project-related problems and possible solutions to the attention of the responsible party.

Review and comment on sub-suppliers' documentation packages.

Cooperate with Clients, Clients Represents, Sub- contractors / suppliers and own project team.

Report actual status and progress to the Management on regular basis and when special incidents require it.

Must play an active role in the ongoing optimization of the project process and ensure lessons learned are implemented on a cross-project level.

Participate in Client, Sub-Contractor and Supplier meetings and Project meetings; encourage and facilitate the interdisciplinary cooperation necessary including coordination of interfaces with external stakeholders.

Participate in quality and project review audits.

Perform other duties as assigned.

Travel Requirements : Role will require travel as necessary to achieve job responsibilities. but travel will be minimal to support project related site visits.

What You'll Bring

High school diploma, or equivalent

Associates degree is preferred.

Experience (3 years) in a similar role and with Vault is highly preferred.

Ability to work independently.

Word processing, spread sheet, and e-mail software.

Excellent oral and written communication.

Working in a team environment.

Communicating effectively with co-workers.

Possess willingness to be flexible on what best supports the team.

Able to deal with ambiguity and ability to work independently, manage multiple tasks and determine priorities in a complex environment.

What You'll Get

Competitive salary overtime is available.

Comprehensive health and retirement benefits.

Professional development opportunities.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and / or gender identity), age, disability, genetic information, veteran status, and / or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.