Executive Assistant

Job Description

JOB DESCRIPTION

Summary / Objective

The Executive Assistant provides comprehensive support to the CEO, Chairman of the Board of Directors, and Executive Leadership Team, while also managing SePRO’s Carmel office operations. This highly visible and dynamic role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs, think critically, and deliver proactive solutions with professionalism and confidentiality.

Essential Functions

Executive and Board Support

• Provide advanced calendar and meeting management for the CEO and Executive Leadership Team; prioritize inquiries, troubleshoot conflicts, and ensure seamless daily operations.
• Serve as liaison and support to the Board of Directors. Plan and manage all logistics for Board meetings and events.
• Complete a wide range of administrative duties to support the CEO’s leadership of the organization, including :
• Managing special projects
• Designing and producing complex documents, reports, and presentations
• Preparing meeting materials and correspondence
• Maintaining contact lists and arranging travel
• Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO, often involving sensitive or confidential information. Assess priorities and determine appropriate action, referral, or response.
• Coordinate Executive Leadership Team meetings and provide support for company-wide staff meetings and events.

Office Operations

Event and Project Management

Business Unit Support

Other Responsibilities

Qualifications / Experience

Position Type / Expected Hours of Work

This is a full-time position. General work hours are Monday through Friday, 8 : 00 a.m. to 5 p.m.

SePRO Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.