Facility Site Coordinator
The Facility Site Coordinator is responsible for supporting the day-to-day operations of the Duluth facility, ensuring that building systems, equipment, and site logistics function smoothly while also coordinating all aspects of physical security and safety. This role works independently on-site, reporting remotely to the Facilities Manager in Tucson while also supporting and responding to the needs of local senior leadership.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Security
- Monitor and maintain physical security systems including access control, surveillance cameras, alarm systems, and secure entry points.
- Enforce site access protocols, including visitor management, badge issuance, and escort procedures.
- Conduct regular security inspections and report any incidents, breaches, or suspicious activity to the Facilities Manager and local leadership.
- Support emergency preparedness efforts including evacuation procedures, drills, and coordination with local emergency services.
- Ensure compliance with safety regulations and building codes.
- Conduct regular safety checks and ensure emergency equipment (e.g., fire extinguishers, AEDs, alarms) is operational and properly maintained.
Facility Management
Perform routine inspections, preventive maintenance, and minor repairs on facility equipment, furnishings, and infrastructure.Coordinate and supervise external vendors or contractors for specialized maintenance, repair, or improvement projects.Serve as the on-site contact for vendors and contractors; provide access and escort as needed during scheduled service visits.Confirm completion and quality of vendor work to the Facilities Manager; report any discrepancies or follow-up needs.Serve as the on-site point of contact for facility-related needs from local leadership and staff.Monitor inventory of facility supplies and equipment; reorder as needed.Provide purchasing support for facility operations, including obtaining quotes, preparing purchase requests, and tracking orders for supplies and services.Assist with event setup and breakdown, including furniture and equipment movement as well as ordering and organizing food service for guests and visitors.Receive incoming shipments, verify contents, document deliveries, and distribute items to appropriate departments.Prepare, package, and ship outgoing items to clients and vendors.Maintain records of maintenance activities, service requests, and site conditions.To perform the job successfully, an individual should demonstrate the following competencies :
Problem Solving Identifies and resolves issues efficiently; uses sound judgment.Technical Aptitude Demonstrates understanding of building systems and tools.Customer Service Responds promptly and professionally to internal requests.Communication Clearly conveys information both verbally and in writing.Teamwork Collaborates effectively with remote and local teams.Adaptability Handles changing priorities and unexpected challenges.Professionalism Maintains a respectful and reliable presence on-site.Safety & Security Awareness Promotes and enforces safety and physical security protocols.Minimum Qualifications
Education High school diploma or GED required; additional training in facilities, safety, or building systems preferred.Experience Minimum 2 years in facilities support, security, maintenance, or operations.Technical Skills Ability to read schematics and floorplans; proficient with hand and power tools.Computer Skills Proficient in Microsoft Word, Excel, and Outlook.Transportation Must have reliable transportation, clean driving record, and proof of insurance.Benefits eligibility starts on your first day as a full-time employee at Universal Avionics.
Medical insurance (multiple plan options, including low-deductible PPO)Preventive care covered at 100%Affordable copays for doctor visits, urgent care, and prescriptionsTeladoc virtual care accessVision coverage through VSP (includes exams, frames, and lenses)Dental insurance (covers preventive, basic, and major services)401(k) with immediate safe harbor match (100% match on up to 4% of pay after 60 days)Vacation, sick time, and 14 paid holidays (including a week in December)Tuition reimbursementGym reimbursement (One Pass Select (discounted access to gyms, fitness apps, and more))Employee Assistance Program (EAP) and emotional wellness support :Up to 3 free counseling visits per issue / year through Reliance Matrix
Up to 6 free counseling sessions per issue / year through Health AdvocateIncludes mental health, financial, legal, work-life, medical navigation, and life coaching supportAnd more!Universal Avionics offers the best of both worlds : the close-knit, agile culture of a mid-sized company, with the resources and global impact of our parent company, Elbit Systems. Our team is driven by purpose, innovation, and a shared passion for aviation safety. Here's what makes our work environment thrive :
A collaborative, supportive team of skilled professionals and mentorsGroundbreaking projects that shape the future of avionics technologyA company culture that promotes innovation, career growth, and continuous learningMeaningful work that impacts air travel safety around the worldUniversal Avionics' products and technology are subject to U.S. export laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). As part of our compliance process, we inquire about work authorization and citizenship status to ensure alignment with these regulations.
