Senior Event Coordinator

Senior Event Coordinator

The Senior Event Coordinator will be responsible for in-person and virtual events, from concept through completion for a large global law firm. An ideal candidate is passionate, creative, and detail oriented. This role demands an expert in all aspects of events, meetings, and conference planning, including budget management, venue scouting, equipment logistics, room setup, and day of management and assistance.

Hybrid schedule as follows :

Monday & Friday - REMOTE

Tuesday - Thursday - ONSITE

Subject to change based on events.

Travel required as needed.

Essential Job Responsibilities

• Manage all aspects of event planning while staying on budget and meet strict guidelines
• Build and nurture relationships with vendors, venues, and other industry contacts while implementing the creative and logistical aspects of all events
• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
• Liaise with senior executives and industry leaders throughout the planning process
• Coordinate visit sites and lead pre-event meetings to help event coordinators make decisions about event design
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor
• Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
• Build and maintain a comprehensive database of industry contacts, vendors, and venues
• Provide day of assistance and management for all in-person and virtual events
• Manage virtual events / webinars from end-to-end (i.e. stakeholder-intake, tech runs, event follow up)

Qualifications & Requirements

The Compensation range for this role is 72,000 to 83,000 USD per year and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.