Fire Administration Program Coordinator

Fire Administration Program Coordinator

The Fire Program Coordinator provides payroll and billing support for Eugene Springfield Fire for both the Cities of Eugene and Springfield. This position answers questions regarding payroll from Fire personnel, runs reports, and research errors between the three systems to process payroll. The position will work in ambulance billing, closing invoices, posting cash, and working with the Cities 3rd party billing vendor. This position requires a high level of attention to detail and discretion.

Application Deadline : Monday, January 26, 2026, at 5 p.m. P.T. Accepting Online Applications Only

Classification : Program Coordinator, AFSCME Salary : $31.31 - $39.03 hourly / $65,124.80 - $81,182.40 annually

Department, Division : Eugene Springfield Fire, Fire Administration and Support Union Representation : American Federation of State, County and Municipal Employees (AFSCME) Work Location : Emergency Services Training Center, 1705 W 2nd Avenue Eugene, OR 97402 Work Schedule : Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m. with the flexibility per business need.

Benefits : The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

Examples of Duties Performed - Duties may include but are not limited to the following :

• Assist with preparation and coordination of requests for payroll information.
• Coordinate timesheet information through three different systems to submit to each City in time for payroll to finish processing pay checks.
• Research payroll questions as requested.
• Utilize independent judgment to establish tracking systems for performance management, scheduling, and worker's compensation claims.
• Become familiar with 3 union contracts and how the contracts interact with payroll.
• Process personnel actions with high attention to detail and in compliance with union contracts and City procedures.
• Provide support to department financial operations, including developing, implementing, and maintaining tracking systems.
• Research and extract data checking for discrepancies and looking for program improvements.
• Work through and respond to employee and management questions and initiate the follow-up response by tracking down relevant data and / or information and developing a response.
• Review programmatic or operation processes and procedures; make recommendations for improvements and help in the implementation of changes to the processes and procedures.
• Work with 3rd Party Ambulance Billing Vendor to assist with researching and answering questions.
• Review and answer questions from insurance or patients related to ambulance transport billings.
• Assist with response to public records requests for medical records in compliance with HIPPA protections.
• Reconcile ambulance billing cash payments.
• Perform related and other duties as assigned.

Qualifications Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Minimum Qualifications Experience Four years of progressively responsible office or administrative support experience; including two years' experience in payroll, billing, or a related field. Education High school diploma or G.E.D. equivalent. Associate degree or college course work in business administration, human resources, or public safety is desirable.

Background Must pass a background check. The ideal candidate will have the following knowledge, skills, and abilities :

Ability to perform work involving independent judgment, accuracy, confidentiality, and attention to detail. Demonstrate professionalism and consistency. Develop and maintain respectful and inclusive work relationships. Create and maintain orderly and accurate records, files, and file systems. Gather, compile, organize and interpret information.

Supplemental Information What to Expect from our Selection Process Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and / or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.

Diversity, Equity, and Inclusion The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply. The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

Representation Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.

Salary and Benefits The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.