Administrative Assistant

COMPANY PROFILE

Prolink is a premier workforce solutions organization, fulfilling comprehensive staffing, technology, culture, data, and talent experience needs throughout the United States. As a people-centric and results-driven business, we strive to provide a world-class experience to every member of the Prolink Family our clients, external talent, and internal team. We are committed to intentional connectivity and an energy-positive culture to ensure every member of the Prolink Family has the opportunity to succeed personally, professionally, and financially today and tomorrow.

JOB SUMMARY

The Administrative Assistant position is within our Finance department and will support our Controller and CFO. This position partners with key stakeholders to support executive leadership by managing schedules, financials, administrative tasks, and communications and acting as a departmental representative as needed.

RESPONSIBILITIES

• Manage personal, company, and client information with confidentiality, professionalism, and discretion
• Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected Arrange complex and detailed travel plans, accommodations, and itineraries
• Compile and organize business and personal expenses, invoices, and other financial statements Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables
• Assist with building written communications and presentations
• Act as a liaison with internal and external stakeholders of the executives
• Assist with personal responsibilities as needed
• Perform other related duties as assigned

REQUIREMENTS

• Associate degree in a related discipline or equivalent work experience
• On-site attendance five days per week to support in-person collaboration and operational needs
• 1+ years of experience in a related field
• Proficient with Microsoft Office 365 suite of products
• Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills
• Able to professionally manage confidential and sensitive information
• Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment
• Able to use a variety of business or technical programs to complete tasks
• High level of integrity, motivation, accountability, perseverance, and alignment with Prolinks values

PREFERENCES

Candidates with additional and relevant experience, education, licensing, or certification beyond the roles requirements and/or specific to the nature of Prolinks business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law.