Program Manager

Job Description

Position Summary

The Program Manager (PM) serves as the primary operational and administrative integrator for the CEO, providing direct support across a diverse set of mission-critical activities. This role ensures the CEO’s daily priorities, operational lines of effort, and organizational requirements are executed with precision, discretion, and efficiency.

This position requires exceptional reliability, strong professional judgment, and the ability to operate in high-pressure, time-sensitive environments. The PM must be capable of managing sensitive information, deescalating issues, and engaging confidently with Directors, Program Managers, external partners, and government officials.

This position frequently requires after-hours availability and an “always-on” posture to support urgent executive requirements.

Key Responsibilities

Executive Administrative Support

• Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements.
• Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas.
• Screen and prioritize incoming communications, ensuring timely response and appropriate routing.
• Maintain organized digital records, files, compliance documentation, and mission-critical materials.

Advanced Analytical & Data Initiative Support

Financial, Budget & Procurement Analysis

Operational Coordination & Program Support

Communication & Stakeholder Engagement

Team Leadership & Analytical Mentorship

Required Qualifications

Preferred Qualifications

Core Competencies