Associate Director of Programming

Department

Provost Diversity and Inclusion

About the Department

The Office of the Provost at the University of Chicago was established in 1963 when Edward H. Levi was appointed the first Provost of the University. Since then, the responsibilities of the Provost and the Office have expanded to include not only academic planning and appointments but academic initiatives, arts programming, space planning and allocation, the University’s budget, diversity and inclusion initiatives, faculty development, and many other manners of academic and administrative support. The staff in the Office of the Provost support the University’s community of scholars, their shared ideals, and the core values that make the University a singular intellectual destination. Together with the University’s deans, directors, and department chairs, the Office of the Provost provides the opportunities, infrastructure, and resources that encourage our faculty and other scholars to pursue their finest work.

Job Summary

Co-reporting to the Vice Provost for Diversity and Inclusion and Assistant Provost, the Associate Director of Programming will support the development and management, as well as implementation, of programs and projects that are aligned with the University’s values of fostering diversity of thought, perspective, and background. The Associate Director will have a range of responsibilities and strong demonstrated experience in writing, strategic planning, qualitative and quantitative research, project management, and event planning. An additional component of this work will include support of campus-wide strategic priorities in the Vice Provost’s portfolio. The Associate Director will provide broad-ranging support to academic and non-academic units, creating strategic plans and conducting relevant research. The Associate Director is also responsible for various trainings and workshops offered to faculty and staff campus-wide, including those that are intended to help foster a diverse and inclusive environment that promotes rigorous inquiry. The Associate Director will develop and lead the implementation of systems and processes, be able to work and write under pressure, and use independent judgment to produce high quality work within tight time constraints. The Associate Director will also interface regularly with units across campus, and will establish and evaluate systems and processes to adjudicate on existing programs and advise on new programs. The Associate Director will support the Assistant Provost with writing major reports, strategic plans, and creating metrics to track progress on key initiatives.

Responsibilities

Manage, oversee, and execute projects and programs, as directed by the Vice Provost and Assistant Provost.

Forge strategic partnerships and lead collaborative initiatives with academic units, the Office of Legal Counsel, and internal central administrative offices.

Design, implement, and manage the training / workshop programs; provide leadership in training and managing a roster of volunteer facilitators.

Support the day-to-day development and implementation of strategies for new projects and University-wide strategic goals set by the Office of the Provost to nurture a diverse and inclusive environment that promotes rigorous inquiry.

Support the creation, development, and management of major research projects led by the Vice Provost and Assistant Provost related to a diverse and inclusive University environment, including primary and secondary data gathering.

Provide hands-on support to and advise the University Institutes and Centers within the Vice Provost’s portfolio.

Structure and guide the execution of operational and strategic cross-campus initiatives by developing work plans, gathering and synthesizing relevant data, conducting research, and analyzing and developing evidence-based recommendations, including advising on program redesign or decommissioning.

Develop definitions and principles, manage data collection, and create tracking systems for high priority projects.

Prepare and present draft analyses, reports, and marketing materials for a wide variety of both internal and external audiences.

Lead internal communications related to the Vice Provost’s portfolio including website content, newsletters, and listservs.

Work on a variety of committees / teams and with a diverse array of colleagues and partners.

Represent the Office of the Provost on specific University-wide planning working groups and committees, and develop and maintain productive relationships with a range of stakeholders across campus and in the community.

Support planning for a variety of major University events.

Manage the record keeping, internal correspondence, and transactional support for a budget that sits in the Vice Provost’s portfolio.

Utilize best practices to develop and execute the organization’s operational and overall strategic plan. Develop and implement relevant policies and procedures and ensure compliance.

Manages program budgets and recommends or makes budgetary recommendations.

Has a deep understanding when interacting with faculty, researchers and staff for committee work or information.

Performs other related work as needed.

Minimum Qualifications

Education :

Minimum requirements include a college or university degree in related field.

Work Experience :

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications :

Preferred Qualifications

Education :

An advanced degree.

Experience :

Minimum of seven years of professional work experience in writing (specifically academic writing) and editing, communications, or similar professional or academic work.

Ability to operate effectively with people at a range of levels, both internal and external to the organization.

Proven strategic and creative thinking in fostering a diversity of thought, perspective, and background; inclusive environments; faculty and leadership development; and supporting grant applications and pilot programs.

Excellent written and oral communication skills; adept at interpreting data, presenting findings clearly, and tailoring communication to varied audiences.

Demonstrated experience developing and implementing training and workshops that foster a diverse and inclusive environment that promotes rigorous inquiry.

Strong facilitation, presentation, relationship-building skills including, ability to develop and support leaders across the organization; able to influence decisions and effective actions at senior management levels.

Outstanding research (qualitative and quantitative), analytical, organizational, and project management capabilities, with extensive experience using data to inform program development and measure program impact.

A successful track record working effectively within a large university system and building alignment in a cross-functional and team environment.

Preferred Competencies

Demonstrated experience in strategic planning within a university environment.

Proficient with office software (Microsoft 365 and SAAS products), CMS-based email deployment, and web content updates.

Strong ability to work independently and collaboratively, showing initiative, professionalism, and discretion with confidential information.

Skilled at managing complex matters, multiple priorities, and tight deadlines, maintaining attention to detail, tact, and a calm, positive attitude under pressure.

Proven track record effectively reviewing, prioritizing, and delivering high-quality work, both autonomously and as part of a team.

Working Conditions

Standard office environment.

Hybrid work schedule, which includes in-office presence multiple days a week.

Work evenings and weekends as needed.

Travel to campus and / or non-campus locations for University business.

Ability to use computers extensively throughout the workday.

Ability to stand for 2 to 4 hours.

This position is located on the University’s main Hyde Park campus.

Application Documents

Resume (required)

Cover Letter (required)

References (3) (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$90,000.00 - $105,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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