Domestic Purchasing & International Logistics Coordinator

Position Summary

We are seeking a detail-oriented and highly organized Domestic Purchasing & International Logistics Coordinator to manage, coordinate inbound international shipments of raw materials,outbound deliveries of finished products to customers, coordinate and execute procurement. This role is essential to keeping our supply chain moving efficiently, ensuring timely pickups, accurate tracking, and smooth deliveries.

In exchange, you will receive competitive pay, full benefits, and the opportunity to work with world-famous Solar entrepreneurs to tackle some of the toughest global climate challenges—all right here in Indianapolis, Indiana!

Shift: First Shift

About the Company

Bila Solar is a pioneering solar energy company dedicated to transforming and powering the world through innovation in renewable energy. The company offers a diverse portfolio of high-performance solar modules, including its ultralight solar modules—designed for low load-bearing roofs and curved surfaces where traditional panels cannot be installed—as well as its newly launched 550W dual glass conventional solar panels, proudly manufactured in Indiana.

With a commitment to domestic manufacturing, supply chain security and cutting-edge solar solutions, Bila Solar is leading the charge in expanding U.S.-made solar technology.

Key Responsibilities:

• Manage purchasing activities for domestic suppliers, ensuring timely procurement of raw materials, components, and operational supplies.
• Coordinate international pickups with suppliers and freight forwarders.
• Evaluate supplier quotes, terms, and lead times to support cost-effective and reliable sourcing decisions.
• Track and manage international shipments from origin to U.S. port and dock arrival.
• Maintain strong working relationships with key vendors and service providers to ensure dependable supply and service levels.
• Work with our Purchasing Team and vendors to ensure proper documentation (commercial invoices, packing lists, bills of lading, customs paperwork, etc.) is complete and compliant.
• Communicate shipment status to the Materials Teams and proactively resolve any delays or disruptions.
• Work closely with production planning, inventory control, logistics, and accounting teams to align purchasing needs with operational goals.
• Support the Supply Chain team with forecasting and material planning for domestic procurement needs.
• Schedule and coordinate outbound shipments to customers.
• Track key procurement metrics (e.g., lead times, cost savings, delivery performance) and assist in monthly reporting.
• Ensure all shipping documentation and labeling is accurate and complete.

Qualifications:

• Bachelor's degree in Supply Chain Management, Business Administration, or related field preferred
• Minimum of 3 years of experience in of logistics, supply chain, purchasing or procurement experience in manufacturing
• Strong Excel and data management skills
• Familiarity with supply chain logistics and inventory control principles
• Strong working knowledge of international shipping practices, customs regulations, Incoterms, and documentation.
• Proficiency with shipment tracking platforms, Excel, and ERP or shipping software.
• Strong attention to detail and ability to manage multiple shipments at once
• Problem-solving mindset with a proactive approach to managing delays or exceptions.

Benefits

We offer a small company, family-oriented culture coupled with the excitement of a start-up business. Our benefits package is comprehensive and includes subsidized medical, dental, vision, 401k with match, life and AD&D insurance, paid time off, employee assistance program, opportunities for career advancement and professional development, and more!

• Competitive wages and full benefits package
• Substantial opportunities for career growth and advancement
• Positive and supportive work environment—we value our culture!
• Training and development opportunities to enhance skills
• Leadership opportunities as we grow—we promote from within whenever possible

Application Process: To apply for the position of Domestic Purchasing & International Logistics Coordinator please APPLY below with your resume and cover letter detailing any relevant experience and qualifications. We look forward to reviewing your application and potentially welcoming you to our dynamic team dedicated to manufacturing excellence.

Learn more at www.bilasolar.com

At BILA SOLAR we don’t just make solar panels….we make an IMPACT!