Emergency Department Supply Lead

Emergency Department Supply Lead-(3304168)

Description

Under direct supervision of the Emergency Department Director of Operations and the Operations Manager, the ED Asst Operations Supervisor (AOS) provides shift leadership responsibilities for Support Associates.The AOS serves as the point person for clinical staff in addressing supply and equipment problems and concerns and ensures that all supplies and equipment are available and maintained. The ED AOS will work closely with nurse management, staff nurses, the ED Materials Coordinator, and the Emergency Service Assistants (ESA) to ensure equipment and supplies are available and stocked. The ED AOS is also trained as a Support Associate.

PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position.These items should be evaluated throughout the year and included in the written annual evaluation.

Shift Supervision

·Supports and assigns dutiesto the Emergency Department Support Associates

·Assists in monitoring the workflow for supply and equipment management. Adjusts resources as necessary to meet changing needs in department.

·Reports issues with employees to Operations Manager

·Serves as a supply and equipment resource for all Emergency Department staff.Maintains expertise in all areas of supply and equipment management.

·Manages schedule for Support Associates. Coordinates shift breaks and time-off.

Central Supply Management

·Completes inventory, maintains par levels, and stocks Emergency Department supply rooms, closets and medication rooms on a daily basis.Maintains overall organization and cleanliness of supply rooms.

·Works with hospital Materials Management staff to ensure that Emergency Department supplies are delivered from central supply area to the Emergency Department clean supply room.

·Maintains inventory of special purchase items.

Supply and Equipment Management/Daily Operations

·Responds to urgent pages from clinical staff.Provides customer service support to end users.

·Checks each treatment bay in area(s) assigned for shift.Ensures that all supplies and equipment (including headwall items) are present, clean, in working order and organized. Replaces, cleans or makes repairs as necessary.Items to check in each bay include but are not limited to monitors, cables, lead wires, otoscope/opthalmoscope, suction equipment, oxygen equipment, defibrillator, pumps, temporal artery thermometers, and blood pressure setups.

·Checks, stocks and organizes supply carts in each treatment bay in area(s) assigned for shift.

·Checks, stocks and organizes specialty supply carts in area(s) assigned for shift.Specialty supply carts include but are not limited to the difficult airway cart, intubation boxes, Broselow carts, OB/GYN cart, procedural sedation cart and ENT cart.

·Checks, maintains, cleans and organizes equipment located in area(s) assigned for shift, including centrally managed equipment.Equipment includes but is not limited to ultrasound machines, portable vital sign monitors, Doppler machines, EKG machines, IV poles, soiled linen hampers, computers on wheels.

·Delivers soiled equipment to Sterile Processing Department for decontamination.Ensures that equipment is retrieved after it is cleaned and is placed back in proper location for use.Equipment that needs to be cleaned in this manner includes but is not limited to intubating bronchoscopes and associated equipment, and endocavity ultrasound probe.

·Monitors expiration dates of commodities by rotating stock and visually checking expiration dates, to ensure usage or return to inventory prior to expiring.

·Collaborates with Emergency Department clinical and administrative staff, Environmental Services staff, Biomedical Engineering staff, Sterile Processing staff and others to identify and remedy supply and equipment problems, obtain supplies and equipment, and coordinate equipment cleaning and repair.

·Stocks patient treatment rooms with all necessary forms.

·Helps maintain a clean, organized and safe environment in the Emergency Department.

·Completes report at the end of each shift to document tasks completed and items requiring follow up.

·Tracks locations of ED owned equipment when it is assigned to and travels with patients. Retrieves items from areas throughout the hospital.

Other Tasks

·Provides feedback to leadership team regarding supply level adjustments, removal of product and addition of supplies.

·Performs cart overhaul tasks as needed. Replaces supply labels and bins, adds bins and labels to carts when adding a new supply to the area and reorganizes carts due to par level adjustments and/or reconfiguring of carts.

·Assists in equipment/department deep cleaning efforts as necessary.

·Completes required documentation, i.e. assignment sheets, checklist, stat room requisitions, clean supply room auditing checklist, and time sheets according to department policies and procedures.

·Assists in product recall activities and product conversions.

·Reports discrepancies, problems or questions to Supervisor.

·Exercises appropriate body mechanics, care and caution when handling and delivering materials.

·Follows Hospital, Joint Commission and Department of Public Health guidelines and procedures.

·Performs other duties as assigned.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, measurable, objective, and related to the essential functions of the job.)

·Ability to lead employees in a stressful environment and to manage employee issues effectively.

·Strong problem solving skills and excellent judgment.

·Appropriate physical condition and strength for cleaning, pushing, pulling and some heavy lifting (up to fifty pounds).

·Ability to stand and walk for extended periods of time.

·Ability to push, pull and move patients up to 300 pounds.

·Basic knowledge of medical supplies, instruments, and equipment.

·Ability to organize and maximize storage space.

·Ability to complete checklists and perform basic math to maintain par levels.

·Ability to handle stressful situations that may arise in facilitating requests.

·Basic computer skills.

·Working knowledge of infection control guidelines.

·Positive attitude and ability to use sound reasoning in isolating a problem and reaching a sound conclusion.

·Excellent customer service skills.

·Strong interpersonal skills.

·Attention to detail.

·Must possess a positive attitude and ability to use reasoning in isolating a problem and reaching a sound conclusion

SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised.

Provides shift supervision for Support Associates (approximately 2 staff members per shift)

FISCAL RESPONSIBILITY: Indicate financial “scope” information, i.e.: size of budget, volume, revenue, etc.

Considers financial implications of decisions related to daily supply order, equipment management and use of overtime.

WORKING CONDITIONS: Describe the conditions in which the work is performed.

Able to work in a fast paced and stressful environment.

Ability to stand for several hours at a time.

Appropriate physical condition and strength for cleaning, lifting, carrying, pushing and pulling.

Qualifications

·High School Diploma and/or 2 years prior experience in a similar clinical setting preferred.

·At least two years supervisory experience preferred.