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Executive Administrator
Executive AdministratorCadence • San Jose, CA, US
Executive Administrator

Executive Administrator

Cadence • San Jose, CA, US
Hace 20 días
Tipo de contrato
  • A tiempo completo
Descripción del trabajo

Executive Assistant

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires a strategic thinker who can anticipate needs, manage competing priorities, and ensure seamless day-to-day operations in a fast-paced environment. The ideal candidate is a trusted partner who excels at communication, coordination, and follow-through, while maintaining the highest level of professionalism and discretion.

Key Responsibilities

  • Deliver high-level administrative and operational support to executive leadership, including complex calendar management, scheduling, travel coordination, and expense reporting.
  • Lead end-to-end meeting coordination by preparing agendas, capturing clear and actionable notes, documenting decisions, and tracking follow-ups to ensure timely execution.
  • Serve as a strategic partner to executives by anticipating needs, prioritizing competing requests, and enabling smooth day-to-day operations in a fast-paced environment.
  • Collaborate with internal stakeholders to track and follow up on action items, deadlines, and deliverables stemming from leadership meetings.
  • Plan and support team meetings, leadership offsites, and events, including logistics coordination, materials preparation, and post-event follow-up.
  • Assist with office operations, including procurement support, supply management, and vendor coordination.
  • Partner cross-functionally with executives, administrative staff, and key business stakeholders to drive alignment and operational efficiency.
  • Handle sensitive information with the highest level of professionalism, discretion, and confidentiality.

Qualifications

  • 6+ years of experience supporting senior executives (Vice President level or higher).
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience with procurement and expense management systems (e.g., Coupa or similar platforms).
  • Proven ability to manage multiple priorities and support several leaders simultaneously with strong attention to detail.
  • Excellent organizational skills with a high degree of ownership and ability to work independently with minimal supervision.
  • Strong written and verbal communication skills, including the ability to produce polished meeting notes and follow-up communications.
  • Demonstrated professionalism, sound judgment, and the ability to maintain strict confidentiality.
  • Positive, service-oriented attitude with the ability to remain adaptable and effective under pressure.

Work Location

This role is based on-site in San Jose, CA, with a requirement to be in the office four days per week.

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Executive Administrator • San Jose, CA, US

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