Group Meeting Facilitator / Coordinator Support Specialist
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This service is to provide support to the Group Meeting Facilitation and Coordination process to the ongoing development and implementation of the Missouri River Recovery Program (MRRP). Services include structured decision-making expertise and guidance in the collaboration with The Missouri River Recovery Implementation Committee (MRRIC) and the updating and implementation of the MRRP's Science and Adaptive Management Plan (SAMP) for the piping plover and pallid sturgeon on the Missouri River.
This opportunity will require the selected candidate to be onsite when necessary but will be a hybrid with virtual facilitation tasks. The ability to travel to the work site when needed is critical for this position.
The primary objectives of the ideal Group Meeting Coordinator / Facilitator Support Specialist are assisting the Group Meeting Coordinator / Facilitator to :
- Provide Structured Decision-Making expertise to the MRRP
- Support USACE on when and how to use Strategic Decision Making (SDM) within the collaborative stakeholder process
- Lead collaborative SDM engagements between agency and stakeholders to increase understanding of complex issues such as the planning and design of IRCs and preparation for future test flow from Fort Peck Dam.
- Use and maintain specialized decision analysis tools to help display impacts and effects of actions on Human Considerations
- Lead agency and stakeholders through trade-off discussions based on decision analysis tools
The main goal of these workshops is to help Tribes and stakeholders understand the information available, to facilitate the two-way communication of information between USACE, Tribes and stakeholders, and to build trust to minimize the possibilities of misunderstandings that can lead to threats to the implementation of the program.
The ideal candidate for the Group Meeting Facilitator / Coordinator Support Specialist position will support Group Meeting Facilitator / Coordinator in the following Swim Lanes :
Task 1 Facilitation of 6 total In-person virtual MRRIC and Adaptive Management (AM) Meetings / Workshops including :2 AM Workshops (April 2023 and 2024)MRRIC Plenary Meetings (July & November 2023 and 2024.Task 2 Facilitation, planning, and participation of regular webinars and calls including :HC Work Group and Joint Work Group CallsAM Team CallsAM Technical Team callsMRRIC PlenaryFall Science Webinar Meetings in 2023 and 2024Task 3 Research and development of annual AM Technical Team content :Responsible for participating on the AM Team and for the HC topics of discussionLead the ProSidian Engagement team to research and document the required content for MRRIC's Fall Science and AM WorkshopsGather information from sources for preparationUtilization of decision analysis tools to integrate HC concerns envisioned in the Adaptive Management PlanAssist in conveying aspects to a relevant strategic planTask 4 - Strategic Decision Making (SDM) Processes :Design, organize and facilitate workshop series' to engage tribes and stakeholders with USACE about issues of interest in implementation of the MRRP.Gather, Analyze, Present, and Explain information in virtual interactive workshop settingsFacilitate and coordinate two parallel workshops regarding the Missouri River and Fort Peck Dam virtually involving agendas, approaches, meeting logistics, development of workshop content, decision analysis tool modification, data analysis, preparing presentations, workshop facilitation, and post-call meeting notesTask 5 Additional Tasks As Necessary :Perform additional support on the above-mentioned tasks as necessary to support the MRRP implementation processQualifications :
Bachelor's degree in an appropriate scientific or business field of study or a minimum of 5 years' experience in a similar position. Experience supersedes / complements academic achievement with satisfactory past work that includes : facilitation of Strategic Planning Facilitation, Board Retreat Facilitation, Advisory Boards and Conferences or group decision-making meetings utilizing a Strategic Planning Facilitation, Advisory Board and Conference model which emphasizes team / group engagement and consensus-based decision-making or the conduct of professional training.A committed, driven individual with good interpersonal skills, excellent time management, and organizational skills is requiredAbility to communicate with customers, contractors, and the public and agency representatives in person and over the phone to ensure all aspects of support for board and committee meetings are successfully completed.Ability to live capture of meeting discussion / decisions in Microsoft word or excel and able to summarize chunks of information for clarity and understanding.Ability to work as and administrative support lead Comfortable working with group dynamics while supporting group meetings and / or project / taskforce initiatives or activity process with strong sense of urgency and problem-solving skillsExceptional customer service skills over the phone and in personFamiliarity with core Microsoft office tools and processes, especially : excel, outlook, word, and PowerPointExtensive Facilitation experience including documentation of meeting minutes in Microsoft word, establishing ground rules during meetings, managing the discussion and decisions during a meetingAbility to get things on track with appropriate suggestions or redirecting group efforts.Strong written and oral communication and developed cross-functional teamwork and collaboration skillsAbility to travel as required.US Citizenship is requiredCore competencies :
Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leaderLeadership ability to guide and lead colleagues on projects and initiativesBusiness Acumen understanding and insight into how organizations perform, including business processes, data, systems, and peopleCommunication ability to effectively communicate to stakeholders of all levels orally and in writingMotivation persistent in pursuit of quality and optimal client and company solutionsAgility ability to quickly understand and transition between different projects, concepts, initiatives, or work streamsJudgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramificationsOrganization ability to manage projects and activity, and prioritize tasksOther requirements :
Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectorsCuriosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well togetherHumility exhibits grace in success and failure while doing meaningful work where skills have impact and make a differenceWillingness - to constantly learn, share, and grow and