Special Office Assistant

HR Payroll Specialist

KEY RESPONSIBILITIES :

Maintain and update employee records in HR systems, ensuring compliance with NYSBA policies and applicable laws.

Coordinate onboarding and offboarding processes, including documentation, orientation and exit interviews for full time, part time, and seasonal employees.

Support recruitment efforts by coordinating outreach events, job fairs and candidate communication.

Support benefits administration, enrollments, changes, and employee inquiries.

Review and verify benefits invoice and administer retiree and elective benefit reimbursements.

Process the execution of all biweekly and special payrolls, ensuring accuracy for all employees (executive, exempt and non-exempt, union and non-union).

Responsible for salary changes, deductions, tax allocation, reversals and reissues.

Analyze and reconcile payroll including new hires, termination, salary adjustments, special payments, tax allocations, and employee deductions, ensuring they are obtained and processed in the system prior to running payroll batches.

Analyze and reconcile payroll and payroll tax-related general ledger accounts, ensuring accurate integration into the financial and accounting systems.

Serve as a point of contact for employee regarding HR and payroll inquiries providing timely and accurate responses.

Prepare HR reports and documentation as requested by the Director of HR.

Coordinate FMLA activities and employee physicals.

Ensure confidentiality and integrity of all sensitive HR information.

Maintain HRIS employee files and other internal systems with accurate and current data.

Support recruitment efforts including applicant tracking, interview coordination and reporting.

Assist with HR programs such as compensation, performance management, talent management and employee engagement.

Support the implementation of HR policies and procedures, ensuring compliance with federal, state and local employment laws.

Assist with audits, compliance reviews and HR related projects as needed.

Perform all other duties as assigned.

MINIMUM QUALIFICATIONS :

Highly responsive and customer focused professional who collaborates well with team members of all levels of the organization.

Bachelor's Degree in Human Resources, Business Administration, or related field preferred.

2-3 years of experience in an HR or administrative role.

Experience processing C-Suite or Executive payroll.

Strong interpersonal and communication skills with the ability to interact effectively at all levels of the organization.

Strong organization skills, attention to detail and accuracy and ability to manage multiple priorities.

Excellent verbal and written communication skills.

Proficiency with payroll software and Microsoft Office Suite applications, particularly Excel.

Experience with GTM / I-Solve, Kronos, UKG platforms strongly preferred.

Problem solving abilities and a proactive approach to tasks.

Commitment to maintaining and handling sensitive information with discretion.

ADDITIONAL COMMENTS :

This job description is not intended to provide a comprehensive listing of all activities, duties or responsibilities required of the employee. Duties, responsibilities and activities may change at any time with or without notice.

Selection Criteria : Candidate will be evaluated based on education, skills, experience and interview performance.

Some positions may require additional credentials or a background check to verify your identity.