Administrative Assistant

FSO SKILLED PERSONNELLos Angeles, CA, US

Hace más de 30 días

Tipo de contrato

A tiempo completo

Descripción del trabajo

Job Description

Description :

Job Title : Administrative Assistant

Exempt Status : Non Exempt

Employment Type : Full Time

Department : Administration

Reports To : Operations Partner / General Manager

Schedule : Mon - Fri 8 : 00am - 5 : 00 pm

Pay Rate : $28.00 -$32.00 / hr (DOE)

Summary of Position :

The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment.

Key Responsibilities :

ERP & Order Processing :

Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP
Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment
Generate and distribute customer invoices, order confirmations, and bill of ladings
Maintain item master data and assist with ERP report generation

Accounts Payable / Receivable :

Process vendor invoices and route for approval in accordance with internal procedures

Generate customer invoices and distribute through the assigned channels

Assist with account reconciliations and follow up on outstanding receivables

Administrative Support :

Maintain organized filing systems for documentation including production logs, QA / QC files, and compliance records.

Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA / USDA)

Order and track office and facility supplies

Schedule meetings, coordinate travel arrangements, and support internal communications

Assist with onboarding and employee administrative documentation

Requirements : Qualifications :

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution

Prior experience with BatchMaster ERP or comparable manufacturing / inventory systems is strongly preferred

Proficient in Microsoft Office / Google Suite.

Familiarity with basic bookkeeping, AP / AR processes, and inventory tracking

Exceptional organizational skills and attention to detail

Strong communication skills and ability to work across departments

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Preferred Qualifications :

Experience in food manufacturing or distribution

Knowledge of food safety standards and regulatory documentation

Bilingual English / Spanish is a plus

PLEASE NOTE

The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and / or mental functions of this position

The description of this position is subject to change based on the necessities of the business

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Administrative Assistant • Los Angeles, CA, US