Accounts Receivable Administrator (On-Site)

Accounts Receivable Administrator

Morley Moss, Inc in Sunnyvale, TX is currently looking for an Accounts Receivable Administrator to join our growing team. Ideal candidate would have 2-5 years of experience in accounting. The Accounts Receivable Administrator will be responsible for a full range of services related to the initial setup of projects, purchase order creation, billings, and collections for service and job cost projects for the Low Voltage Division and other miscellaneous projects. Prior experience preferred.

Include the following. Other duties may be assigned.

• Serve as the main point of contact for the Low Voltage divisions receivable functions. This includes but is not limited to monthly billings, creating purchase orders, and collections. This is completed in coordination with the Accounts Receivable Division Manager and Special Projects Division Administrator.
• Handles the set-up of new Job Cost projects for the Low Voltage Division ensuring accuracy, thoroughness and compliance with existing policies and procedures.
• Handle the set-up of Service Work Orders for the Low Voltage Division ensuring accuracy, thoroughness and compliance with existing policies and procedures.
• Enter all purchase orders for Low Voltage Project Managers up to $250,000.
• Responsible for specific customer setup related to Portal Work Orders/Billings/Job Setups/PO's.
• Enter Project Change Orders as needed.
• Manage collections for all Low Voltage Division receivables which includes but is not limited to collection calls, and e-mails, obtaining status updates and accelerating needed lien notice filings with CFO for past due billings that remain unpaid.
• Pull project permits and request inspections as needed.
• Coordinate resolution of open commitments with Project Managers before closing out projects.
• Create and submit monthly progress billings for all Low Voltage Projects per project requirements.
• Serve as backup to Special Projects Division Administrator as needed to cover priority tasks of this division relating to accounting procedures.
• Serve as additional support to Accounts Payable Department entering Vendor invoices on an as needed basis.
• Send out new client information sheets to new Customers.
• Coordinate new Certificate of Insurance requests with Marsh Insurance
• Coordinate new Vendor setups including insurance confirmations.
• Organize and maintain Service and Job Cost project records.
• Assist with audits, both internal and external, by handling Low Voltage Projects related requests.
• Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.
• Other duties as needed. Note: this job description is not intended to be all-inclusive. Employees may perform other related duties as necessary to meet the ongoing needs of the organization.

PREFERRED EDUCATION and/or EXPERIENCE

• 2- 5 years working in an accounting position, supporting management.
• Two-year college degree or bachelor's degree (or equivalent electrical construction-related work experience) preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.
• Sales Tax Experience preferred.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
• Must have experience with accounting software.
• Accounts receivable experience a strong plus, accounts payroll experience a plus as well.
• Ability to communicate effectively with various departments and outside vendors.

REQUIRED ATTRIBUTES

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee should be able to stand for longer periods of time in order to conduct effective training sessions. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.