Core Responsibilities
Interview Scheduling and Candidate Logistics
Coordinate interview scheduling across recruiters, hiring managers, and panel members
Manage calendar logistics for virtual and onsite interviews
Maintain standardized interview communication templates
Ensure timely candidate follow-up and clear interview instructions
Track interview status and escalate scheduling issues as needed
Contractor and Independent Worker Onboarding
Coordinate onboarding logistics for contractors and independent contractors
Ensure completion of required documentation and access requests
Partner with HR, IT, and managers to support start-date readiness
Track contract start and end dates for compliance awareness
Recruiting Operations and Reporting
Maintain accurate ATS data and status updates
Support basic recruiting metrics and reporting
Assist with process documentation and updates
Identify opportunities to streamline workflows
ALL CANDIDATES MUST RESIDE AND WORK PST TIMEZONE
Work hours: Either 9:00 AM 2:00 PM or 10:00 AM 3:00 PM PST
Location: Local candidates are preferred. If converted to a direct hire, the role would move to hybrid (2 days onsite). Otherwise, the contract role would remain fully remote.
Skills: Skills and Capabilities
Strong organizational and coordination skills
Comfort managing multiple workflows with shifting priorities
Clear written and verbal communication
Familiarity with ATS and HR systems
Process-oriented mindset with attention to detail
Key Skills
Interview scheduling turnaround time
Candidate and Hiring Manager experience
Accuracy of ATS data
Onboarding readiness for contractors and new hires
Education: high school diploma/ GED AA or BA is a preferred
Skills: Required MS Teams WORKDAY ONBOARDING INTERVIEW SCHEDULING EXCELLENT INTERPERSONAL COMMUNICATION SKILLS Additional TALENT ACQUISITION OPERATIONS TALENT ACQUISITION TALENT ASSESSMENT Languages: English (Speak, Read, Write)
Recruiting Scheduler • Oakland, CA, US
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