A well-established truck and heavy equipment company is seeking an experienced and professional Rental & Leasing Coordinator to join their team. This is an excellent opportunity for someone with prior experience in the heavy equipment, trucking, construction equipment, or industrial rental industry who thrives in a fast-paced, customer-focused environment. The ideal candidate will have strong administrative and customer service skills, experience handling contracts and rental agreements, and the ability to communicate effectively with customers, drivers, vendors, and internal departments.
Coordinate daily rental and leasing activities for heavy trucks and equipment
Prepare, process, and maintain rental contracts, lease agreements, and related documentation
Assist customers with equipment availability, pricing, scheduling, and general inquiries
Communicate with service, transportation, and operations departments to ensure timely equipment delivery and return
Maintain accurate customer files, rental records, and billing information
Monitor contract terms, renewals, insurance requirements, and equipment statuses
Provide exceptional customer service while building strong client relationships
Assist with invoicing, reporting, and general administrative support
Handle incoming calls, emails, and walk-in customers professionally
Support overall office operations as needed
Requirements
Previous experience working in the heavy equipment, trucking, construction equipment, industrial rental, or related industry required
Prior experience with rental coordination, leasing, dispatching, contracts, or equipment administration strongly preferred
Strong customer service and communication skills
Excellent organizational and multitasking abilities
Proficient computer skills including Microsoft Office and data entry
Ability to work efficiently in a fast-paced environment
Professional demeanor and attention to detail
Stable work history and dependable attendance
Benefits
Competitive pay
Health insurance
Dental insurance
Paid Time Off (PTO)
401(k) with company benefits
Career growth opportunities
Stable, team-oriented work environment
This is a great opportunity to join a respected company within the heavy truck and equipment industry and build a long-term career with a growing organization.
Rental & Leasing Coordinator • Birmingham, AL, US
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