Collaborations & Events Coordinator, Bloomberg Center for Cities

Coordinator, Bloomberg Center for Cities

By working at Harvard University, you join a vibrant community that advances Harvards world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Job Description

The Bloomberg Center for Cities at Harvard University serves a global community committed to improving public management, leadership, and governance. The Centers cross-Harvard collaboration unites expertise focused on cities across disciplines and schools to produce research, train leaders, and develop resources for global use. The Center is designed to have practical impact on the future of cities, where more than half of the worlds people now live, by informing and inspiring local government leaders, scholars, students, and others who work to improve the lives of residents around the world.

The Bloomberg Center hosts a robust portfolio of events and convenings that provide a platform for scholars, students, experts, and city leaders from around the world. Events range from small roundtables to major conferences and are key to our mission of translating knowledge into action.

The Coordinator is a vital member of the Collaborations Team who will support the Bloomberg Centers expanding slate of events and its growing body of partnerships. Reporting to the Director of Events and Convenings, the Coordinator will manage critical administrative and logistical elements to ensure seamless planning and execution. This is a hands-on role that requires exceptional attention to detail, strong communication and customer service skills, and the ability to coordinate across multiple departmentsall in service of delivering successful event production.

This position is primarily based on-site to support effective event execution. Occasional remote may be available when duties permit and with supervisory approval. Flexibility is provided as appropriate, but regular in-person presence is a requirement.

Job-Specific Responsibilities

Event Logistics and Coordination

• Coordinate logistics for a range of events including lectures, roundtables, convenings, and conferences.
• Manage scheduling and room reservations using Harvards internal systems.
• Liaise with internal partners to arrange catering, room setup, signage, and furniture needs.
• Assist with on-site logistics during events, ensuring seamless execution and providing real-time support.

Communications and Materials

Administrative Operations

Collaboration and Stakeholder Engagement

Working Conditions : Physical Requirements :

Basic Qualifications : Bachelors degree or equivalent experience and 3+ years of experience in event planning, executive management, coordination, or operations in a professional setting.

Additional Qualifications and Skills :