Office Manager

Staffing Now is seeking a proactive and detail-oriented Office Manager to oversee the daily operations of our offices and ensure a productive, efficient, and welcoming environment for our clients team. This role is central to the smooth functioning of the firm, supporting both day-to-day operations and long-term growth. The ideal candidate thrives in a fast-paced, creative environment, can balance multiple priorities, and communicates effectively with colleagues, leadership, and external partners.

Key Responsibilities

Oversee facilities operations across all office locations, including space planning, maintenance, security, furniture, and vendor contracts.

Manage equipment budgets, maintenance, and service contracts (printers, phones, appliances, etc.).

Monitor and order office, kitchen, and printer supplies while managing related budgets.

Serve as the point of contact for office communications, including closures, inclement weather updates, and equipment notices.

Support employee onboarding and offboarding processes related to office management.

Assist with planning and execution of events and firmwide meetings, including equipment and logistics.

Provide administrative support, including license renewals, continuing education tracking, calendar management, and office directory updates.

Maintain desk scheduling systems and manage office resources.

Qualifications

Bachelor's Degree Required

Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams), Zoom, Adobe Pro, and Skedda.

Strong communication and collaboration skills with both internal staff and external vendors.

Excellent problem-solving and critical thinking abilities.

Highly detail-oriented with strong organizational skills.

Ability to work independently, shift priorities quickly, and stay self-motivated.

Demonstrated integrity, accountability, and a positive influence on workplace culture.