Assistant Controller

Job Title

Position located in Alhambra Corporate Office 1000 S. Fremont Ave Bldg. A-9 Alhambra, California 91803

Responsibilities

Financial Information/Analytical Review - Ensure that financial statements, general ledgers, journal entries, supporting workpapers and management are managed in a correct and timely manner.

• Monthly financial statements are prepared in accordance with the Monthly Financial Statement Closing Schedule.
• Financial Statements are prepared in accordance with Generally Accepted Accounting Principles.
• Controller is kept informed of significant financial reporting issues.
• Play an integral role in the recordation of significant exposure areas (i.e. Worker's Comp., Group Health, Payroll Liab., etc.). Review analysis and keep supervisors informed regarding monthly bookings.
• Review detailed balance sheet analysis and operations analysis prepared by Accountants. Provide review comments as appropriate.

Technical - Maintains an adequate level of technical competence.

• Individual is well versed in general accounting principles and applies them consistently.
• Individual retains an ongoing working knowledge of major changes in the health care environment.
• Individual pursues and active level of participation in continuing professional education programs.
• Individual has a good working knowledge of PC applications and uses the computer when appropriate.

Communication (Verbal and Nonverbal) - Displays good written and oral communication skills.

• Ideas are clearly concisely presented in a professional manner.
• Communication styles are adjusted to changing environments. Individual demonstrates ability to sell ideas. Demonstrates a supportive professional attitude toward department goals and objectives.
• Follow-up with staff to insure that projects are completed timely.

Supervisory - Supervises and motivates staff by developing their skills, directing their efforts, and evaluating their performance.

• Individual takes responsibility for staff reporting to him/her.
• Staff Personal Development Plans and evaluations are reviewed on time.
• Individual reviews the work of those reporting to him/her.
• Individual regularly communicates staff performance to supervisor.

Team work - Works well with other members of the financial team.

• Individual actively supports other team members by offering assistance when possible.
• Individual participates in team activities and projects.

Planning

• Works with the Controller to direct the operational plans, resource allocation, and policies of the department consistent with the organization's mission and departmental function.
• Collaborates with others, as appropriate, when planning services in response to an identified community need.
• Communicates the organization's and departmental plans throughout the department.
• Participates in meetings, forums, or other activities that focus on strategic planning, revenue and capital, expense, and personnel budgets, as appropriate.
• Participates in the organization's decision-making structures and processes.
• Selects contract services.

Directing Services

• Assists the Controller with the organizing, in a manner that is commensurate with the scope of services offered. Gives input to Controller in decisions on all personnel functions; institutes corrective action when necessary.
• Facilitates innovation and motivates staff to implement effectively the department's strategy, operational program and other plans.
• Assess qualifications and competency of staff and contracted staff. Performance Reviews are completed and submitted on or before due date.
• Provides individuals new to the department with an orientation of sufficient scope and duration to inform the individual about his/her responsibilities and how to fulfill them.

Implementing and Coordinating Services

• Specific to department. Performs staff duties during periods of high work load periods. Completes annual goals and objectives as set.

Fiscal Responsibility

• Collaborates with appropriate staff in the development of departmental budget. Consistently remains within established budget. Capital expenditures not to exceed budget. Operating costs not to exceed 2.5% of budget. Wages/Salaries not to exceed 2.5% of budget. Budget completed on time.

Improving Services (Quality Improvement)

• Establishes expectations and plans, sets priorities and manages processes to measure, systematically assess, and implement improvements and maintain achievements within the department. Complies and submits required monthly summary report to Quality Improvement Director by specified deadline.

Professional Conduct

• Employee has the willingness and ability to perform additional duties and responsibilities in different areas of the department on an as-needed basis or as determined by management.
• Follows established hospital and department policies.
• No more than 2 written substantiated complaints representing a breach of policy, procedure or professional behavior since last evaluation. Demonstrates the philosophy of team concept.
• Participates in group projects and staff meetings with suggestions that enhance the work environment and increase productivity. Communicates well with supervisor reporting problems with equipment, supplies, or procedures. Requests assistance as appropriate.
• Maintains confidentiality as related to job responsibilities.
• Exhibits willingness to resolve problems as they arise.
• Consistently projects positive professional image through appearance and behavior.
• Attends 75% of staff meetings or reads and initials minutes.
• Completes assigned work within shift.

Guest/Interdepartmental Relations

• As observed by representatives of management, all interactions are conducted in a professional manner.
• Verbal and written feedback from patients, family members/significant others, medical staff, visitors and co-workers indicates behavior conducive to positive guest relations.
• Consistently exhibits appropriate phone protocol (e.g., answers phones promptly, is courteous and helpful).
• Consistently contributes to the team effort (e.g., assists co-workers when need is observed or upon request, offers constructive suggestions rather than complaints).
• Consistently displays cheerful and positive attitude.

Professional Growth and Development

• Completes annual safety updates within established time frames.
• Completes general and departmental orientation within established time frames.
• Attends 80% of in-service programs.
• Maintains certification as appropriate.

Performance Improvement

• Consistently strives to understand, anticipate and meet the needs, expectations and satisfaction levels of patients and other "customers". Errors and inefficiencies are brought to management's attention with suggestions for improvement. Offers innovative solutions to departmental problems when necessary. Identifies methods of controlling costs or generating revenue while providing maximum value to both the patient/customer and the hospital. Maximizes efficiency in all departmental operations. Measures progress against quality goals.

Qualifications

Education, Experience, Training Bachelor's degree in Accounting or Finance. Must have a minimum of 3 years of hospital accounting experience. Must have a minimum of 3 years of supervision experience. Ability to work independently with moderate supervision Demonstrates efficiency, initiative, and flexibility Proficient in Microsoft Excel and Word Healthcare background preferred Must possess the ability to prioritize responsibilities and handle multiple projects simultaneously. Must have strong analytical and planning skills. Maintain a good working relationship with all departments, employees, vendors and visitors.