Project Billing Associate

Join Singer Equipment Company

Singer Equipment Company is not just a seller of food equipment we cultivate partnerships and amplify success. Singer isn't just a place to work; it's a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here:

• Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
• Collaborative Spirit: Be part of a supportive and dynamic team environment.
• Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
• Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.

Overview

The role is responsible for the preparation and submission of invoices and pay applications (AIA billing), overseeing the full lifecycle of invoice processing for assigned projects. This includes ensuring accuracy, compliance with contract terms, and timely delivery of invoices. The position also manages project setup, resolves billing discrepancies, and processes customer invoice adjustments within the accounting system to support accurate and efficient billing operations.

Essential Functions

• Create new sales/project customer accounts, process credit cards, checks, ACH/EFT bank payments and apply accordingly.
• Create AIA (pay applications) ensuring accurate, timely and contract-compliant billing.
• Document collection activity for all past due accounts.
• Refer uncollectible/problem account balances to management for review and/or outside collection.
• Secure supporting documents such as invoices, proof of delivery, original order detail, and/or itemized statements
• Maintain proper credit hold status for assigned accounts.
• Research to reconcile account discrepancies. This includes getting approvals from Sales and other internal departments, issuing credits, and sending denials to customers.
• Generate and submit billings to coincide with specific billing cycles.
• Review and edit draft billings in response to requests.
• Ability to handle a high monthly volume.
• Review and verify accuracy of billing and supporting documentation as required.
• Research and respond to inquiries regarding billing issues and problems.
• Create and distribute monthly reports.
• Communicate with customers on outstanding invoices.
• Additional tasks may be required by Supervisor.

Minimum Qualifications

• 1+ years of experience in Accounts Receivable (Billing/Collections) or Customer Accounts (set-up, tracking, follow-up etc.)
• Proficient in Microsoft Office 365 applications, specifically Excel, Word, and Outlook
• Excellent communication, interpersonal and presentation skills
• Strong multi-tasking, detail oriented and organizational skills
• Able to reconcile customer accounts daily.
• Demonstrate analytical abilities and good business judgment.
• Excellent oral and written communication skills
• Ability to work autonomously with minimal supervision.
• Problem solver with the ability to work under pressure to meet deadlines.

Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.

Are you ready to take your career to the next level? Apply today and let's cook up some success!

Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.