Activities Director

POSITION SUMMARY

The Activity Director is responsible for directing and supervising the activity program, engaging resident in meaningful activities relation to resident individual needs in accordance with established policies and procedures.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Resident/Tenant Relationships
2. Plans a goal orientated activity program to meet the needs and wishes of each individual resident in accordance of resident limitations.
3. Coordinates activity plan and schedule with nursing plan of care in accordance of resident limitations.
4. Initiates motivation of residents to increase desire to participated in life enrichment activities.
5. Supervises activities, including preparation, participation, clean up and compliance with safety regulations.
6. Coordinates, supervise and participates with large group special events for holidays, etc.
7. Coordinates reservations of all common areas for family events, etc., and communicates to all departments.
8. Prepares and posts monthly activity schedule meet life enrichment guidelines and resident/tenant preferences.
9. Interviews new admissions and develops initial life enrichment care plans and reviews quarterly.
10. Monitors entire therapeutic activities system to ensure optimum life enrichment for all residents and tenants.
11. Attends resident care conferences and completes appropriate MDS sections, care plans and assessments for the department.
12. Ensures that care plans are followed and documentation is completed by all staff.
13. Monitors participation in life enrichment programs of residents and tenants. Addresses concerns with social service and/or nursing.
14. Follows all policies and procedures in regards to life enrichment standards.
15. Customer satisfaction is measured and life enrichments events are changed as appropriate.
16. Serves as part of the facility interdisciplinary team to meet the needs of residents/tenants.

1. Employee Relationships
2. Interviews, hires, and orientates activity personnel.
3. Performs annual evaluations for all staff in the department.
4. Prepares work schedules in a timely manner to meet the needs of the department.
5. Develops and conducts in-service programs to enhance staff knowledge.
6. Monitors standards such as staff approach, staff tone, verbal/non-verbal expresses etc. to maintain life enrichment quality and addresses issues identified.
7. Completes payroll change forms for new hires, terminations, etc. in a timely manner.
8. Monitors time clock punches for accuracy and enters PTO time in the time clock to ensure accurate payrolls.
9. Communicates in an open manner with all team members.
10. Assists in establishment of metrics such as paid hours per resident day and manages to meet the goal.
11. Holds monthly department meetings to provide updates, receive feedback and educate staff.
12. Maintains safety standards.

1. Activity Services
2. Manages inventory to meet all requirements while staying within budgetary constraints and offering a quality product.
3. Keeps inventory and supplies organized and easily accessible for staff.
4. Special equipment and supplies necessary to accommodate resident with a physical disability or other persons with special needs must be provided as appropriate.
5. Communicate with Administrator of any equipment or supplies needed.
6. Resident safety by ensuring activity office, closets are lock when not in use or supervised.
7. Foster family and community support of the activity program (e. g., through newsletters, networking, activities which bring family members or members of the community into the facility, etc.
8. Recruits and retains an apporitate volunteer base.
9. Creates positive working relationships with all volunteers and outside activity providers, churches, music, schools, etc.
10. Seeks input from joining departments on the effectiveness of the activity department. Consistently seeks new ideas and methods to meet resident's needs.

1. Other Activity Services
2. Adheres to facility guidelines in response to resident's behaviors.
3. Provides quality feedback to all staff on an ongoing basis regarding their interactions with residents in and out of activities.
4. Ability to multistep tasks to ensure completion of all required tasks.
5. Communications with others (courtesy, voice tone, facial expression, gestures) are appropriate at all times and do not cause discord among the staff, families or visitors.
6. Ability to do assigned tasks without the need for strict supervision.
7. Other
8. Maintains confidentiality of all information.
9. Completes work within authorized time to assure compliance with facility standards.
10. Demonstrates knowledge of, and supports facility mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
11. Serves on committees such as QAPI and develops department specific projects.
12. Attends morning meeting and provides updates for others.
13. Knowledge of policies and procedures for effective infection control practices.
14. Develops and updates departmental policies and procedures.
15. Promotes teamwork by showing dignity and respect to peers, including peers of other departments.
16. Assists in development of the annual budget for the activity department.
17. Understands all job tasks of the department and can perform them as needed.
18. Assist in other areas as necessary, including but not limited to front desk coverage.

COMPETENCIES

1. Ethical Conduct – follows all applicable laws, rules, regulations and facility policies that affect our daily transactions.
2. Financial and Accounting Management – understands the use of resources (staff, supplies, contracts, etc.) affects the financial sustainability of the organization.
3. Thoroughness – completion of job description duties completely, timely and in the best interest of internal and external customers.
4. Time Management – the ability to manage all daily interactions to meet all deadlines set and successfully meet the requirements of the position.
5. Stress Management/Composure – remains calm when confronted with a difficult or compromising situation.
6. Results Driven – attains the results of the position as defined in the job description.
7. Technical Capacity – proficient in the learning and use of computerized systems, as appropriate to position, to promote efficiency and accuracy including: resident charting systems, billing applications, client data base systems, Microsoft Excel and Word.
8. Problem Solving/Analysis – obtains factual information in a non-judgmental manner, analyzes the data and makes a reasonable decision from the data gathered.
9. Customer/Client Focus – performing job duties in the best interest of our customers.
10. Teamwork Orientation – recognizes the fact that no job can be performed alone and each member of the team adds value to the process and should be treated as such.
11. Collaboration Skills – working with team members, vendors, customers in a positive manner in order to achieve the desired outcome.
12. Communication Proficiency – communicate verbally, in writing and with non-verbal cues in a positive, factual manner to meet the needs of our internal and external customers.

SUPERVISORY RESPONSIBILITY

This position in responsible for the supervision of the activity aides.

WORK ENVIRONMENT

This job operates in a health care setting. This role requires regular walking to various locations around the facility. This role also routinely comes into contact with residents/tenants who may have a contagious disease.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must have the ability to travel independently throughout the facility to oversee all department activities. While performing the duties of this job, the employee is regularly required to talk or hear. This position is very active and requires standing, walking, bending, kneeling and stooping. The employee must frequently lift or move items weighing over 50 pounds.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time exempt (salaried) position working in a facility that is open 24 hours per day, 365 days per year. Rotating shifts, holidays and working during inclement weather may be required.

TRAVEL

Minimal travel is expected for this position.

REQUIRED EDUCATION AND EXPERIENCE

1. High school diploma or GED.
2. Eligible for certification as a therapeutic recreation specialist or as an activities professional by a recognized accrediting body on or after October 1, 1990 or (B) Has 2 years of experience in a social or recreational program within the last 5 years, one of which was full-time in a therapeutic activities program; or (C) Is a qualified occupational therapist or occupational therapy assistant; or (D) Has completed a training course approved by the State.

PREFERRED EDUCATION AND EXPERIENCE

1. One year of management experience.
2. Two years of experience with LTC Activity Program.