Legal Processing Assistant III

Job Title Legal Processing Assistant III What We Offer Merit Increases – New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months). Subsequent merit increases are awarded each additional 2,080 hours (approximately one year) from the initial increase. Educational Incentive – 2.5% for an associate’s degree, 3.5% for a bachelor’s degree, or 5% for a graduate degree. Bilingual Incentive – $0.69, $1.00, or $1.32 per hour based on Level I, II, or III proficiency. Flexible Workweek/Telework – Compressed work (e.g., 9/80) and remote hybrid schedules where organizationally appropriate. Vacation Accrual – 14 days per year for the first 5 years; increases to a maximum of 26 days at 20 years of service. Annual Leave Redemption – After 14,560 hours of continuous service, up to 80 hours of vacation accrued in the same year may be redeemed. Sick Leave – 3.08 hours per bi‑weekly pay period (with an initial advance of 40.04 hours). Deferred Compensation – Eligible for 401(k) Shared Savings and/or Section 457, with a 3.00% match on contributions. Health Plans – Flexible credit allowance for medical, dental, and vision insurance. Health Plan Tiers – Tier I: $463.99 per bi‑weekly pay; Tier II: $834.32; Tier III: $1,024.11. Flexible Spending Accounts – Pre‑tax benefit for medical, dental, vision, and dependent care expenses. Pension Plan – Defined benefit plan with reciprocity with CalPERS. Holidays – 13 paid days per year, including a floating holiday. Additional Benefits – Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program. Responsibilities Process legal documents and records through the office, courts, and related agencies, ensuring conformance with established rules and procedures. Maintain reference materials, record systems, status logs, and workload statistics; classify, store, retrieve, and purge files as required. Prepare a variety of legal documents (summons, complaints, motions, briefs, declarations, jury instructions) and staff reports from dictation, handwritten, typed, or voice‑recorded drafts, correcting grammar, spelling, punctuation, and format. Serve legal process, evaluate prior actions, and file necessary information to support/expose legal actions. Provide case and procedural information to the public, clients, law enforcement, or other employees, distinguishing sensitive and public data. Coordinate courtroom filings, ensuring all documents are properly formatted and the court calendar is maintained. Prepare correspondence and legal forms using standard word processing tools. Accompany attorneys to court, noting case details and drawing attention to procedural matters. Schedule and coordinate court appearances for witnesses or defendants, maintaining case status and communication with involved parties. Compute fees, issue receipts, prepare deposits or cash statements, and produce work unit reports as needed. Lead legal processing staff and provide guidance to general clerical support staff; prepare work unit reports. Perform other related duties as assigned. Qualifications Education, Training, and Experience Three years of legal clerical or legal secretarial experience, including legal document preparation and processing and the application of specialized law enforcement/legal court procedure in a specific specialty area (e.g., criminal defense, criminal prosecution, or witness liaison). OR one year as a Legal Processing Assistant II with the County of Ventura. Necessary Special Requirements Knowledge of Microsoft Office applications such as Word, Excel, and PowerPoint. Bilingual skills (if applicable). Knowledge, Skills, and Abilities General office practices and procedures. Legal terminology, procedure, and processes applicable to the assigned office. Legal and general record‑keeping systems and file maintenance methods. Office resource reference materials. Specialized typing formats and legal documents used in the assignment area. Grammar, spelling, and punctuation. Basic math. Ability to understand, interpret, and apply laws, regulations, and policies governing clerical processing operations. Prepare final documents from handwritten, typed, or voice‑recorded drafts. Format specialized documents and reports. Determine proper wording from garbled or illegible drafts. Research regulations, case status, procedures, and information from a variety of sources. Prepare routine procedural documents. Coordinate and perform clerical activities in support of legal processes and services. Problem‑solve. Communicate effectively, both verbally and in writing. Proofread. Lead the work of others. Demonstrate tact and diplomacy. Equal Employment Opportunity The County of Ventura is an equal‑opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercise of family‑care rights, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. #J-18808-Ljbffr