Traveling Project Management Assistant (PMA)

Traveling Project Management Assistant (PMA)

Location: Montgomery, AL
Schedule/Shift: Typically starts at 7:00 AM, 40 to 50 hours weekly depending on project demands
Pay: $23 to $25 per hour
Position Type: Contract to hire after hours

Job Summary

We are seeking a detail oriented Project Management Assistant to support project administration, labor reporting, timekeeping, and cost tracking. This role requires strong Excel skills to reconcile project data, maintain accurate reports, and assist with forecasting. The position works closely with Superintendents, Project Managers, and accounting teams to resolve discrepancies and support project financial reporting. This role is assigned to the Montgomery site and requires less than 25% travel.

Job Responsibilities

• Run Timekeeper Reports for the previous pay period and coordinate with Superintendents and Project Managers to resolve discrepancies and submit timesheet corrections.
• Prepare weekly SHIP reports using corrected Labor Allocation Report (LAR) data and submit them to project leadership for review.
• Maintain weekly attendance reports and notify project leadership of recurring technician attendance issues.
• Save, review, and update temporary technician invoices for assigned projects.
• Enter Labor Query Report data into reporting templates and compare labor hours and rates against SHIP and BUSS documents.
• Update labor hours and rates as needed and submit reports to the Project Cost Analyst and Project Manager.
• Consolidate weekly SHIP reports into a rolling document showing actual monthly labor costs compared with the current forecast.
• Coordinate weekly labor reviews and approvals with project leadership.
• Run Open Commitment Reports and work with vendors, Purchasing, and Accounts Payable to close commitments for materials received and invoiced.
• Maintain the open commitment spreadsheet in Microsoft Teams for Project Manager review.
• Review and finalize forecasts for RSOV submissions.

Job Requirements

• Relevant experience supporting project administration, timekeeping, labor reporting, invoice review, or project cost tracking.
• Strong Microsoft Excel skills, including organizing data, comparing reports, and identifying discrepancies.
• Ability to reconcile labor hours, pay rates, invoices, and project reporting records accurately.
• Strong attention to detail and ability to manage multiple reporting deadlines.
• Effective communication skills and ability to coordinate with field leadership, vendors, purchasing teams, and accounting staff.
• Ability to maintain organized records and handle confidential labor and financial information.

Additional Job Details

• Assigned primarily to the Montgomery, AL project site.
• Less than 25% travel required.
• Weekly hours may vary based on project workload and reporting needs.

About Fieldlink

believes in empowering success. Its our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies rely on us to help them build amazing teams with people like you. Whether you are looking to enter the low voltage industry, or are an experienced professional, Fieldlink can be the conduit to your next opportunity.

For almost 5 years, weve helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching (k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

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