Accounts Receivable Specialist

Description

Purpose and Scope:

The Accounts Receivable Specialist is responsible for the accurate and timely billing, invoicing, and collection of outstanding customer payments while maintaining confidentiality and a high level of organization.

Essential Job Functions:

· Maintain confidentiality while handling sensitive information

· Issue monthly statements

· Check bank accounts for accuracy

· Record incoming payments promptly and submit via remote capture deposit

· Manage sales tax rates and exemption certificates, ensuring compliance with state regulations

· Perform collections activities, including sending payment reminders and assisting in drafting legal collection letters for overdue accounts

· Respond to customer inquiries and communications in a timely manner

· Maintain organized records of accounts receivable activities

· Review and resolve customer account discrepancies

· Complete assignments within structured deadlines

· Make sure every job is completed with correct billing

Requirements

· 2-4 years of strong Accounts Receivable experience required; associate’s degree in accounting or finance preferred

· 2-4 years of NetSuite experience required

· Excel and Word experience required

· Experience with Avalara is preferrable

· Review open contracts for billing accuracy and sales tax compliance

· Invoice customers in accordance with contract terms

· Willingness to become a Texas Notary

· Strong critical thinking, attention to detail, and problem-solving abilities

· Excellent written and oral communication skills

· Proficiency in Microsoft Office Suite

· Knowledge of GAAP and basic accounting principles

· Strong research, organizational, and time management skills

· Ability to work effectively in a team environment

· Positive attitude, strong work ethic, and eagerness to learn

· Local candidates only

*Recruiting agencies not approved to fill this role.*

Other Duties:

This job description is not exhaustive and may be modified at any time with or without notice. Duties and responsibilities may change based on the needs of the company.