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PURCHASING MANAGER
PURCHASING MANAGERSaez Distributors • Miami, FL, US
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PURCHASING MANAGER

PURCHASING MANAGER

Saez Distributors • Miami, FL, US
Hace 20 días
Tipo de contrato
  • A tiempo completo
Descripción del trabajo

Job Description

Job Description
Description:

Saez Distributors is one South Florida’s leading distributors of Air Conditioning & Refrigeration, equipment and supplies. We are currently seeking a Purchasing Coordinator. We pride ourselves on providing high-quality HVAC products and exceptional customer service to our clients. As we continue to grow, we seek talented individuals to join our team and contribute to our success.


Job Overview:

The Purchasing Manager at Saez Distributors will oversee the company's procurement activities, ensuring the supply chain is efficient and cost-effective. The role involves managing vendor relationships, negotiating contracts, and maintaining accurate records of all purchasing activities. The Purchasing Manager will play a key role in inventory management, quality control, and aligning purchasing strategies with the company's overall objectives.

Duties & Responsibilities:


Vendor Management:

  • Develop and maintain relationships with suppliers.
  • Evaluate vendor performance and negotiate contracts and pricing agreements.
  • Ensure suppliers meet quality, delivery, and service requirements.
  • Conduct vendor lead time and performance inquiries.
  • Organize and keep vendor catalogs, promotional flyers, and yearly price sheet updates.

Procurement Strategy:

  • Develop and implement purchasing strategies that align with the company’s goals.
  • Forecast demand and manage inventory levels to minimize stockouts and overstock situations.
  • Identify and assess potential suppliers and manage sourcing activities.
  • Create and maintain, Vendor Contract Profiles, Vendor Price Sheets, Promotional Price Sheets.
  • Defining Normal vs. Regional price sheets. Setting up vendor price sheet headers & masters.
  • Manually Input or upload Pricing from a Flat File (excel). Review fast moving commodity item price sheets on a weekly basis.
  • Work with Territory Sales Managers to add their respective customers to Vendor Contract Profiles.
  • Create Promotional Price Masters and Detail Profiles.
  • Request new product samples and work with management and sales team to provide feedback.
  • Informing sales team of upcoming price increases, product changes, and promotions

Purchase Order Management:

  • Oversee the creation and management of purchase orders, ensuring accuracy and timeliness.
  • Maintain and update ETA dates for purchase orders.
  • Run various reports to aid in managing purchase orders and vendors (e.g., Recommended Order reports, stock backorder fillable by branch/vendor, non-stock backorder fillable, receiving report log, incomplete directs).
  • Generate quarterly and annual purchase reports for minimum spend and buying group compliance.
  • Using system generated recommended order reports (RORs) to create Purchase Orders.
  • Process purchase orders for replenishment, backorders, and special-order items.
  • Manual Purchase Order Creation for special order items and direct order POs.
  • Implement consistent order consolidation processes to meet vendor minimum freight requirements and/or vendor order minimum quantities.
  • Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items.
  • Handing the RMA process including coordinating freight shipments back to manufacturers.

Inventory Management:

  • Work closely with branch managers, warehouse personnel, and inventory teams to ensure optimal stock levels.
  • Coordinate with other departments to ensure alignment on inventory needs and purchasing activities.
  • Using Excel SQL reports to analyze inventory velocity, monthly sales volumes, and monthly inventory average values.
  • Update current purchasing and counter books.
  • Creating and managing transfers between branches to allocate adequate inventory.
  • Creating new product SKUs, retiring old product SKUs, tagging products as superseded.
  • Creating associated product links to help sales team with upselling.

Compliance and Reporting:

  • Ensure compliance with all regulatory requirements and company policies.
  • Maintain accurate records of all procurement activities.
  • Prepare and present regular reports on purchasing activities, vendor performance, and cost savings.


Requirements:

Qualifications:

  • Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
  • Minimum of 2 years of experience in purchasing or supply chain management, preferably in the HVAC or similar industry.
  • Proven experience in vendor negotiation and contract management.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in procurement software and Microsoft Office Suite.
  • Proficient in Using Dropbox to Save Files Securely, Share Folders, Share Large Files, Request Files.
  • Using Google Apps for Work (Gmail, Google Sheets, Google Docs, Google Forms) to send emails, create documents, create forms, collect form responses.
  • Advanced Excel skills, including the ability to create complex spreadsheets, use advanced formulas, and generate detailed reports.
  • Knowledge of HVAC products and market trends is a plus.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Must be able to lift and handle items weighing up to 50 pounds on an occasional basis.
  • Must be able to work with a minimum amount of supervision.

Working Conditions:

  • Office environment with occasional visits to supplier sites and company warehouses.
  • Full-time position with standard working hours; may require additional hours during peak periods.

Job Type: Full-time


Benefits:

  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday

Experience:

  • Purchasing: 2 years (Required)

Language:

  • English (Required)
  • Spanish (Preferred)

Ability to Commute:

  • Miami, FL 33122 (Required)
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PURCHASING MANAGER • Miami, FL, US

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