Vice President / Head of operations (Los Angeles)

Location : HQ (Los Angeles, CA; preferred)

Reports to : Reports to CEO

About CardiaCare

CardiaCare is a fast-growing medical device company developing a breakthrough non-invasive therapy for atrial fibrillation (AFib). Our novel wearable integrates advanced cardiac arrhythmia monitoring with proprietary neurostimulation to deliver closed-loop, patient-centric AFib management. CardiaCare has completed multiple clinical studies and is now preparing for a multi-center pivotal trial that will establish subsequent regulatory approval for commercialization. CardiaCares mission is to redefine how millions of AFib patients are treated worldwide.

We are a mission-driven, execution-focused team building a category-defining technology in cardiac arrhythmia care. This is a rare opportunity to lead operations across every function of the company at a transformative stage in our journey.

Position Overview

The Head / Vice President of Operations will be responsible for driving operational excellence across all of CardiaCares functionsincluding clinical, regulatory, manufacturing, and general business operations. Reporting directly to the CEO, this leader will be a key partner to the executive team, ensuring that projects, timelines, and budgets are aligned and executed with discipline and urgency.

The Head / VP of Operations must be a hands-on leader who thrives in a fast-paced startup environment and is able to proactively detect and remove obstacles to execution. The ideal candidate combines medical device operational experience with strong skills in program management, cross-functional team alignment, optimizing team efficiency, and organizational execution.

Key Responsibilities

Support Operational Leadership : Drive company-wide execution across clinical, regulatory, R&D, and manufacturing functions, ensuring alignment with timelines, budgets, and strategic priorities.

Program & Project Management : Establish and maintain integrated project plans. Track progress across multiple workstreams. Anticipate project and timeline risks and proactively develop solutions. Implement and oversee company-wide operational structure, detailed work plans, and project management tools (e.g., Jira). Ensure disciplined project tracking and timely completion of deliverables across departments. Establish detailed operational KPIs and routine reporting reviews (weekly, monthly, quarterly, annually) for both the executive leadership and Board. Achieve >

90% on-time milestone execution across all major workstreams.

Support Internal Systems : Implement and oversee scalable operational systems (ERP, QMS interfaces, inventory control, document management, etc.) to support clinical, regulatory, and manufacturing workflows.

Budget & Resource Oversight : Support leadership in monitoring and managing functional budgets; ensure resources and personnel are utilized efficiently.

Cross-Functional Alignment : Serve as the operational hub for the leadership team, facilitating communication and collaboration across departments.

Manufacturing & Supply Chain Support : Partner with R&D and manufacturing teams to ensure operational readiness, vendor management, and scale-up planning. Oversee transition from advanced prototype to scalable manufacturing, including supplier qualification, vendor audits, and assembly readiness in alignment with ISO 13485 and FDA requirements. Coordinate operational dependencies between clinical execution, regulatory documentation, and supply chain logistics for device shipments.

Clinical & Regulatory Support : Work closely with clinical and regulatory leadership to ensure operational milestones stay on track.

Problem-Solving & Execution : Step in directly to resolve issues, remove roadblocks, and keep projects moving forward at speed.

Systems & Processes : Implement tools, processes, and reporting mechanisms that improve operational efficiency and organizational transparency.

Leadership & Culture : Model a hands-on, can-do attitude; mentor teams to embrace accountability, collaboration, and urgency.

Qualifications

5-7+ years of operational leadership in the medical device industry; experience across clinical, regulatory, and manufacturing strongly preferred.

Demonstrated success in program and project management with complex, multi-functional teams. Experience with advanced project management software tools, such as Jira, Monday, Smartsheet, or other equivalent systems, strongly preferred.

Proven ability to manage timelines, budgets, and resources in a fast-paced, resource-constrained environment.

Hands-on operator with a track record of solving problems directly and driving projects forward.

Strong business acumen with the ability to prioritize and execute on critical company initiatives.

Excellent leadership, interpersonal, and communication skills with the ability to build trust across diverse stakeholders.

Medical device experience required; experience in cardiac or electrophysiology devices is a strong plus.

Action-oriented with a results-focused work ethic and a positive, can-do attitude.

Bachelors degree required; advanced degree in engineering, business, or life sciences preferred.

Why Join CardiaCare

Lead operations across all critical functions at a high-growth company developing a transformative therapy for AFib.

Partner directly with the CEO and executive team to drive company-wide execution.

Play a pivotal role in preparing CardiaCare for pivotal clinical trials, regulatory approvals, and commercialization.

Work in a small, rapidly-evolving, high-intensity startup team where your impact is immediate, visible, and transformative.

Join a mission-driven organization committed to reshaping cardiac care for millions of patients.

Equal Opportunity Statement

CardiaCare is an Equal Opportunity Employer. All qualified applicants will receive consideration

without regard to race, color, religion, sex (including pregnancy, childbirth and related medical

conditions), sexual orientation, gender identity or expression, national origin, age, marital status,

disability, veteran status, or any other characteristic protected by law. Applicants requiring

accommodation during the recruitment process should contact the CardiaCare team.

Contact : amir@my-cardiacare.com