Office Liaison OL

Benefits : 401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

ABOUT AID :

Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT / NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.

JOB DESCRIPTION :

Our team thrives in a culture of intense positivity, high productivity, and deep commitment to service excellence. We are seeking a dedicated and experienced Office Liaison to keep our operations running smoothly, support our growing team, and contribute to our strong internal culture. If you are someone who thrives in a collaborative environment, enjoys solving problems, and has a knack for keeping operations running smoothly, we would love to hear from you.

KEY RESPONSIBILITIES :

Office & Team Operations

Serve as the central point of contact for all office-related issues

Interact regularly with engineering and leadership teams to ensure day-to-day needs are met

Coordinate office maintenance, supplies, equipment, and vendor relationships

Ensure the office environment is organized, efficient, and aligned with company culture

Accounting & Financial Support

Enter financial data and transactions into QuickBooks

Track and file invoices, receipts, and expenses

Generate and maintain financial reports, reconciliations, and summaries

Support coordination with external accountants or financial consultants

HR & Employee Benefits Administration

Support management of employee benefits including 401K, health insurance, vacation / sick leave tracking (with help from other staff and vendors)

Maintain personnel records and assist with onboarding / offboarding

Ensure compliance with employment policies and confidentiality standards

Document Management

Create, update, organize, and maintain company documents, including :

Personnel files

Invoices and financial records

Project-related documents

Company policies and internal communications

Ensure digital and physical filing systems are up-to-date and secure

Communication & Culture

Draft and manage internal communications, memos, policy updates, and occasional external correspondence

Promote a strong, positive, and service-driven office culture

Help foster teamwork, transparency, and high performance across teams

REQUIRED QUALIFICATIONS :

Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field (strongly preferred).

5+ years of experience in office management, administration, or operations, preferably in an engineering, architecture, or construction (AEC) firm.

Proficiency in QuickBooks and Microsoft Office (especially Excel and Word).

Strong understanding of basic accounting / bookkeeping and HR functions.

Excellent writing, editing, and verbal communication skills.

Proven ability to manage people and coordinate across departments.

Strong analytical and numerical skills.

Ideal Candidate Will Be :

Deeply committed to the organization’s success and to delivering high-quality internal service.

Highly motivated, positive, and proactive.

Able to manage multiple priorities calmly and effectively.

A seasoned people manager who can work across roles and personalities.

Organized and detail-oriented with a systems mindset.

A natural communicator who thrives in a collaborative environment.

Experience with document control systems and project management tools (e.g., Deltek, NetSuite, or similar) preferred.

To apply, send your resume to the following email with the subject : “Office Liaison” sbehbahani@aidpe.com

JOB SITE :

• This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.