Executive Assistant - Academic Affairs

Administrative Assistant To The Vice President Of Academic Affairs

This position provides administrative assistance to the Vice President of Academic Affairs and assists in the coordination of the Faculty Quality Assurance System (FQAS). This position also serves as liaison to staff on the Vice President's behalf. Responsible for developing, implementing, and evaluating processes and procedures within the Academic Affairs division. The individual in this position must handle and process sensitive and confidential information.

This position will be open until filled, with a first review date of November 3, 2025. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Responsibilities

Wisconsin Technical Wisconsin Technical College (WTCS) Faculty Quality Assurance System (FQAS) Coordination

• Coordinate the FQAS credentialing and professional development processes at BTC.
• Assist instructional supervisors in the development of job postings for instructional positions to ensure they meet HLC, FQAS and program accreditation agency credentialing and occupational experience requirements.
• Assist instructional supervisors in review and completion of the minimum qualifications' materials for instructional positions. Reviewing position credentials and documents such as transcripts to ensure all items are properly documented. Collect necessary approvals as needed.
• Assist instructional supervisors in managing and tracking Professional Development Plans as needed for instructors to reach minimum qualifications.
• Ensure all credential documents for instructional positions are provided to Human Resources for placement within Personnel Files.
• Coordinate the Part-time Faculty Evaluation Process with Instructional Supervisors
• Provide guidance to faculty and administrators on maintaining personnel documentation required for HLC, FQAS, and program accreditation requirements.
• Assist in producing FQAS reports as required by WTCS.
• In collaboration with Instructional Design Specialist, assist with FQAS training sessions for instructors and supervisors. Presenting at training and in-service sessions, as necessary.
• Serve as BTC representative and attend all WTCS FQAS events and meetings to collaborate with FQAS coordinators across WTCS institutions.

Executive Assistant to the Vice President

Office of Academic Affairs Records Management.

Qualifications

Knowledge, Skills & Abilities :

Education & Experience :

Minimum Qualifications :

Desired Qualifications :

Blackhawk Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.