Executive Assistant, Full Time, Live Out, Personal Assistant

Position : Executive Assistant, Full Time, Live Out, Personal Assistant

Location : Manhattan, New York

An executive in Soho, with many interests, who is on multiple boards and runs a foundation, needs to hire an Executive / Personal Assistant. Responsibilities include :

• Heavy calendar management
• Preparing necessary materials for the Principal in advance of all daily meetings
• Ordering household items and keeping the home fully stocked
• Personal shopping, both online and in-person
• Coordinating household maintenance (AC, Plumbing, Lighting, Appliances)
• Booking travel reservations for the principal and family members
• Managing the Principals emails
• Preparing a daily list of actionable items
• Assisting the principal with speechwriting and video projects
• Updating social media
• Creating occasional presentation decks to support business activities
• Conducting necessary research
• Opening mail and packages and distributing appropriately
• Ensuring bills are forwarded to bill-pay service
• Maintaining all office functions including filing, archives, and supply ordering
• Facilitating and coordinating fundraising events and private dinners
• Overseeing all household technology to ensure it is working and optimized at all times
• Liaising with building staff as needed

The ideal candidate should have strong computer skills and be generally tech-savvy (Microsoft Office and Google Suite), applications, social media platforms (Instagram, TikTok, Facebook, Pinterest, LinkedIn). This is a Mac environment (a computer and phone will be provided). All applicants must be fully vaccinated and boosted; a valid drivers license is preferred. The schedule is Monday Friday from 9am-5pm with flexibility for both in-person and remote abilities. Salary range : $40-50 / hr. plus a health insurance stipend after 6 months. Immediate start!

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