NIBIN NNCTC Administrative Assistant (5213)

Administrative Assistant

Eagle Harbor is a Government Support Services company providing support to government and commercial entities. We are an Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). Eagle Harbor is a successful small business with proven performance and financial strength and stability. We perform a wide range of support across multiple contracts, with a primary focus in four lines of business.

Position Overview : The Administrative Assistant will support the NIBIN National Correlation and Training Center (NNCTC) on a variety of administrative duties. These include duties may include, but isn't limited to scanning, filing, and storing both paper and electronic records; planning and coordinating schedules for meetings and / or training; responding to NIBIN Partner site inquiries, and other administrative duties as required.

Responsibilities :

• Perform general office support such as welcoming and escorting visitors, receive and forward calls, take messages, handle routine requests for information, appropriately delegate necessary tasks, copy, print, and fax according to office procedures, maintain administrative file, and perform data entry
• Perform mail support services such as receiving, collecting, distributing, and sending mail, preparing Fedex, UPS and other priority shipments, and maintaining records and files for shipped items
• Calendar Maintenance and Scheduling support to include federal staff and office activity calendars and scheduling appointments and conference rooms
• Correspondence Support to include proof reading for accuracy and formatting, review, edit, prepare, and send correspondence
• Office, facility, and property management support such as submitting and following up on requests for services (such as printing, housekeeping, office equipment, etc)
• Conference, seminar, and meeting support to include arranging meetings, scheduling rooms, assembling conference materials, attending meetings and taking minutes as needed
• Travel support to include making travel arrangements and reconciling travel documents as well as keeping travel document files
• Personnel Support as needed
• Procurement and budget support including follow up on requests and maintain up to date records
• Planning, coordinating and support miscellaneous special projects for the program.
• Sending, receiving, storing, and updating the inventory management system for government issued property.

Position Requirements :

Position located in Huntsville, AL