Office Administrator C

Title- Office Administrator C

Location- Renton, WA

Duration- 6 months

Shift- 7 : 00 AM- 3 : 30 PM

Job Description

The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.

Position Responsibilities :

• Manages the Director of Engineering's schedule and calendar.
• Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers.
• Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.
• Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement.
• Assists in planning, coordinating, and implementing logistics for visiting Client's senior executives.
• Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.
• Oversee weekly coffee supply orders for the 40-26 area.
• Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.
• Update and communicate seating chart changes to leadership.
• Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.
• Facilitate monthly snack pickups and send reminders to leadership.
• Update management presentations with information collected from several groups.
• Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.
• Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.
• Manage supply orders, handle facilities requests, and maintain distribution lists.

Required Skills :

Preferred Skills :